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What are the etiquette rules for shared workspaces?
What is shared office etiquette?
Are You a considerate coworker when working from a shared space?
Should coworking spaces be etiquette based on location-independent work?
- Where possible: phones should be set to vibrating or utilise a pleasant traditional ring tone kept at low volume. 2. Phone calls. Following on from number one hence second on the list is answering and taking of phone calls.
- Where possible: phone calls should be taken away from the centre of the office, perhaps using a breakout space or meeting room. 3. Movement. Some of us like to move around when working.
- Where possible: keep movement to a minimum, if you need to stretch your legs go for a walk outside. 4. Meetings. If you plan to welcome guests for a meeting ensure you book a meeting room.
- Where possible: be ready to accept your guests by booking a room in advance and advising the Receptionist of the names of your attendees. 5. Printer usage.
- Always Clear Up After Yourself
- Keep The Noise to A Minimum
- Don’T Use Other People’s Things
- Consider The Food You’Re Eating
- Be Courteous with Meeting Spaces
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One of the most important rules to follow when you’re working in a shared office is to always, always clear up after yourself. Whether you and your colleagues have had coffees in a meeting room, or you’ve just made your lunch in the kitchen - keeping the office clean and tidy for the next person will go a long way towards keeping everyone happy. Af...
When it comes to shared office etiquette, it’s important to keep the noise to a minimum when you’re at your desk. From ensuring that the music you’re playing through your headphones isn’t too loud, to keeping the noise levels to a minimum when you’re having a quick chat with your colleagues - you want to make sure you’re not distracting other peopl...
Whether you’re heading to a client meeting and you’ve forgotten a pen, or you’ve left your mug at home and there are no clean ones in the kitchen - it’s important not to use other people’s things in your coworking space. Obviously if you’ve built a rapport with someone in the office and they let you borrow something of theirs, then that’s absolutel...
There’s nothing worse than when you’re working at your desk and someone walks past you with really smelly food that lingers in the air - or worse - in the office microwave! When you’re sharing an office with other people, it’s super important to consider how the food you’re eating for lunch might affect other people. From fish to broccoli and cabba...
When you’re sharing an office with a number of other people, it’s important to make sure you’re being courteous with the shared meeting spaces. From trying to avoid block-bookings at the same time each week, to making sure you leave it clean and tidy for the next person - it’s one of the number one shared office etiquette rules. After all, you woul...
Learn how to follow the shared office etiquette rules to make sure everyone in your coworking space is happy and productive. Find out how to clear up after yourself, keep the noise down, avoid using other people's things, consider the food you eat, and be courteous with meeting spaces.
While flexibility and creativity are generally encouraged, there are some etiquette rules for shared workspaces that should never be broken. Here are 12 ways to make sure you’re a considerate coworker:
- Respect Boundaries. For shared office space environments where there are dedicated workspaces allocated, it is important to avoid using those. Don’t camp out in a dedicated workspace without permission to do so, stop and peruse a book sitting in the workspace, borrow pen or paper, or look at documents (stored or not stored) in the area.
- Maintain Work and Meeting Schedules. When working from a shared office space environment, make sure you keep to a schedule. If you’re in a hot desk, then you need to be respectful of those using the desk before and after you.
- Clean Up the Shared Office Space When Done Working. Cleaning up the workspace was applicable before the pandemic; it is even more important in the post-pandemic world.
- Manage Your Noise. One of the biggest distractions in a shared office space such as coworking space can be noise. Sound carries much easier in a shared open office where there aren’t cubicles and walls.
- Care for Shared Amenities. Coworking spaces are, for the most part, shared workspaces. Whether it’s the hot desk coworking area, the kitchen, or the lounge—other people are using the space, too.
- Monitor Noise Levels. Most people work best when it’s quiet and calm, with minimal distractions. So, be aware of noise levels and take steps to proactively manage your noise
- Use Meeting Rooms Appropriately. Bookable meeting rooms are ideal for hosting a team or client meeting. They’re quiet, comfortable spaces that offer privacy and security.
- Remember Virtual Meeting Etiquette. Virtual meetings and remote technology have opened up a world of possibilities for professionals. For many, it’s become a regular part of our work lives.
Sep 5, 2023 · Discover the essential desk sharing etiquette tips to ensure a harmonious and respectful workspace.
Aug 6, 2019 · If you want to be seen as a considerate coworker, you should keep in mind the following “coworking code” when working from a shared space. Introduce yourself and what you do. It’s not only sociable to introduce yourself when you start using a coworking space, but it may help your business down the line―just don’t go overboard.
