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Federally owned informational materials
- Non-Record Materials Definition Federally owned informational materials that do not meet the statutory definition of "records" (44 U.S.C. 3301) or have been excluded from coverage by the definition.
www.directives.doe.gov › terms_definitions › non-record-materials-1Non-Record Materials — DOE Directives, Guidance, and Delegations
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Incorporating the statutory definitions of non-record materials, NARA’s guidance (36 C.F.R. §1220.18) similarly suggests that non-record materials would include copies of information “kept only for reference” and “museum materials intended solely for reference or exhibit.”
- Meghan M. Stuessy
- CRS Insights
- Cover Date: February 26, 2019
- Federal Records: Types and Treatments
Feb 7, 2022 · Non-Record Materials. Definition. Federally owned informational materials that do not meet the statutory definition of "records" (44 U.S.C. 3301) or have been excluded from coverage by the definition.
Feb 2, 2015 · Pursuant to 36 C.F.R. §1220.18, examples of non-record materials would include copies of information “kept only for reference” and “museum materials intended solely for reference or exhibit.”
Nonrecord materials are U.S. Government-owned documentary materials that do not meet the conditions of records status (see § 1222.12 (b)) or that are specifically excluded from the statutory definition of records (see 44 U.S.C. 3301 ).
- Table of Contents
- Nature of Changes
- Purpose
- Background
- Scope
- Authorities
- Policy
- Roles and Responsibilities
- Information and Assistance
- Effective Date and Implementation
This U.S. Department of Health and Human Services (HHS) Policy for Records Management, herein referred to as Policy,updates and supersedes the previous version (HHS-OCIO-PIM-2020-06-004, dated June 12, 2020) and the HHS Policy for Implementing Electronic Mail (Email) Records Management (HHS-OCIO-PIM-2020-06-005, dated June 4, 2020).
The purpose of this Policy is to establish the principles, responsibilities, and requirements for managing HHS records. This Policy provides the requirements for creating, maintaining, using, and dispositioning records, regardless of media, while protecting and safeguarding HHS records and information within HHS’s approved electronic records manage...
The Federal Records Act of 1950 (FRA), as amended, defines a record as: All recorded information, regardless of form or characteristics, made or received by a federal agency under federal law or in connection with the transaction of public business and preserved or appropriate for preservation by that agency or its legitimate successor as evidence ...
This Policy applies to HHS employees, contractor personnel, grant recipients, detailees, interns, and other non-government persons supporting HHS. All organizations collecting or maintaining information or using or operating information systems on behalf of 2 the Department are also subject to the stipulations of this Policy. The Records Management...
Authorities include: 1. Agency Records Management Responsibilities, 36 C.F.R., Chapter XII, Subchapter B (consisting of Parts 1220 through 1232); see, in particular: (a) Scheduling Records, 36 C.F.R., §§ 1225.10 – 1225.26. (b) Damage to, Alienation and Unauthorized Destruction of Records, 36 C.F.R., §§ 1228.100 – 1228.106. (c) Unlawful of Accidenta...
The HHS Records Management Program establishes records management policies, standards, and procedures for maintaining HHS records and information in a manner facilitating ease of use, access, and disposition, and consistent with HHS records disposition schedules, regulations, and guidelines implemented by NARA and OMB. In order to maintain all HHS ...
7.1 HHS Secretary
The responsibilities of the HHS Secretary include, but are not limited to, the following: 1. Ensuring the creation and preservation of records that adequately and properly document the organization, functions, policies, decisions, procedures, and essential transactions of HHS. 2. Designating a Senior Agency Official for Records Management (SAORM) to oversee the HHS Records Management Program and have direct responsibility for ensuring HHS efficiently and appropriately complies with all applic...
7.2 HHS Assistant Secretary for Administration
The responsibilities of the HHS Assistant Secretary for Administration (ASA) include, but are not limited to, the following: 1. Serving as the Senior Agency Official for Records Management (SAORM). Delegates oversight responsibility for the Department-wide records management program to the Chief Information Officer (CIO). 2. Acting on behalf of the agency head to ensure that the department or agency efficiently and appropriately complies with all applicable records management statutes, regula...
7.3 HHS Chief Information Officer
The responsibilities of the HHS CIO include, but are not limited to, the following: 1. Appointing the HHS Records Officer, certified to NARA standards, to assist with implementation, evaluation and administration issues regarding the Federal Records Act and applicable legislation. 2. Ensuring a Departmental Records Management Program is developed, documented, implemented, and promoted to support records management activities for all information systems, networks and data that support Departme...
The Office of the HHS Chief Data Officer (OCDO) is responsible for the development and management of this Policy. Questions, comments, suggestions, and requests for information about this Policy should be directed to HHSRecordsManagement@hhs.gov.
The effective date of this Policy is the date on which the policy is approved. This Policy must be reviewed, at a minimum, every three (3) years from the approval date. HHS will explicitly follow any new NARA laws and regulations that become in effect before the next update of this Policy. The HHS CIO has the authority to grant a one (1) year exten...
The Department of Energy (DOE) has issued a records management directive, DOE O.243.1A, Records Management Program, that sets forth requirements and responsibilities for implementing and maintaining an efficient and economical records management program in accordance with law and regulatory requirements.
Nonrecord materials are U.S. Govern-ment-owned documentary materials that do not meet the conditions of records status (see §1222.12(b)) or that are specifically excluded from the stat-utory definition of records (see 44 U.S.C. 3301). An agency’s records man-agement program also needs to include managing nonrecord materials. There
