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Say goodbye to starting emails from scratch with these 34 small business email examples and templates! Just copy, paste, and adjust to your specific business needs and click send.
Here are 20 different business email examples you may use. This article is part of our Perfect Email series. Click here for a complete guide on how to write an email, templates for different types, and formatting tips to boost your engagement.
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- Off to a great start with the right salutation. When you're writing a business email, it's important to make the best possible first impression by introducing yourself properly, and starting the email with a professional salutation, also known as a greeting, which is a fancier word for saying "hello."
- Give thanks. Beginning by thanking the recipient is the proper thing to do whether you are reaching out to someone for the first time, responding to someone contacting your organization, or hearing back from a person.
- Explain your purpose. If you are initiating communication after you thank the recipient for taking the time to read your email, begin by stating your purpose.
- Leave a good impression. Before you send your email, it's a good idea to thank your reader again and add polite closing remarks. Begin with something along the lines of
- Follow Up Email Template. Subject: Hello from [your name] [event name] Hi [First name], It was a pleasure talking with you last night at [event name]. I loved you talking about [something you learned about that person or their business that stuck out to you].
- Professional Introduction Email. Subject: Hey [Recipient’s First Name]! Have a quick moment? Hey [Recipient’s First Name], My name is [Your Name], and I recently came across your latest post on [topic].
- Professional Email Appreciating the Customer. Subject: Big thanks for being awesome! Hey [Customer’s Name], I just had to reach out and say a huge thank you for being such an amazing customer!
- Email Inquiring About Something. Subject: Quick Question about [Project/Product/Situation] Hey [Recipient’s Name], I hope you’re doing well! I am working on [Project Name] and got your contact from [Mutual contact].
- Introductory email example. An email that introduces yourself or someone else in order to establish a connection or initiate a working relationship. Subject: Introduction — [Your Name]
- Cold email example. A cold email is an unsolicited email sent to a recipient you don’t know, with the aim of establishing a connection. Subject: Potential Collaboration on [X]?
- Reminder email example. A reminder email lets someone know a meeting, deadline, or task is coming up. Subject: Reminder: [Upcoming event/deadline] Dear [Recipient’s name],
- Follow-up email example. A follow-up email is sent after a previous interaction—usually in thread—to check progress, seek feedback, or inquire about the next steps.
In this article, we share and analyze 23 business email templates that you can leverage to improve your email marketing campaigns and sales outreach. For each professional email template type, we’ll break down the elements of what makes a great business email, from email format to email copy.
Feb 1, 2024 · 1. Customer Welcome Email. Email communication is a great way to foster new customer relationships. After they’ve expressed interest in your company with a purchase or inquiry, send them a welcome email explaining who you are and what they can expect from you. Tip: Don’t be afraid to ask your new customer what drew them to your company.
