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What is a Records Disposition program?
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An effective records disposition program is the key to successful records management in Federal agencies. It helps ensure that agencies have the recorded information necessary to conduct Government business, avoid waste, and preserve America's documentary heritage. This handbook explains how to establish, manage, and operate a records disposition
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Jun 6, 2019 · Disposition is an integral part of records management and is the third and final stage of the life cycle of records. According to the life cycle concept, records go through three basic stages: creation (or receipt), maintenance and use, and disposition.
- Establish A Record Retention and Disposition Schedule
- Determine A Records Disposition Plans
- Document Your Plans Thoroughly
- Review Your Retention Schedule Regularly
- Conclusion on Records Disposition Best Practices
Build a comprehensive records retention and disposition schedule as your first step. There’s no way to know what should happen at a record’s end-of-life if you don’t know how long that period should be. The schedule will help you to set clear guidelines around how long various records will be retained, as well as provide guidance on how to store, m...
Include disposal or archival plans within your record retention schedule. When information becomes obsolete or is no longer needed it should be safely disposed of following established protocols or archived securely if required by law. This can get complicated as even a domestic-only, US-based company can be subject to as many as 15,000 to 20,000re...
Creating a defensible records disposition policy requires you to ensure the disposition plans within your retention schedule are thorough. Even established records retention and disposition schedules can be tricky to manage. You must account for situations that may have you holding onto a record for longer than what your policy states and this may ...
Review records retention and disposition schedules regularly and update them accordingly to reflect changing needs and regulations and to ensure compliance with all applicable laws. It might seem easier to have a blanket policy that says to “keep everything forever” but with constantly changing privacy laws, that’s no longer an option. Retaining do...
For more on this topic, check out Building a RIM Program From Scratch – Dispose: Archive vs. Destroy, Holds Revisited. There, you’ll watch as experts discuss the Generally Accepted Recordkeeping Principles (GARP) as they relate to records disposition.
Records disposition ensures the destruction of records in accordance with approved retention policies, appropriate handling of confidential materials, the end of all activity on the records, and the transfer of records designated for permanent preservation to the institution's archives.
Records management is the efficient and systematic control of the creation, receipt, maintenance, use and disposition of records. Records management is the process of identifying and protecting...
Apr 29, 2021 · Disposition is the final stage in the records lifecycle, resulting in destruction of temporary records or the legal and physical transfer of permanent records to the National Archives and Records Administration (NARA).
