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Apr 24, 2024 · Definition of a document retention policy. Why should your company create these policies? Before you start. How to create a retention policy. Adapting a game plan to your industry. Document management case study. Managing retention policies with DocuWare. Downloadable Retention Policy Template. FAQs. Definition of a document retention policy.
Apr 16, 2024 · A document retention policy is a set of guidelines your business creates regarding the handling, storage, and disposal of business documents. Business documents must be kept for varying lengths of time, depending on their nature and content. This guide explains how long each document should be kept.
- Jenny Pak
- Director of Program Management at Pandadoc
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What is a data destruction policy?
Why is data destruction an important component of a data management plan?
How does data destruction work?
What happens if a business destroys a document?
- Review what data you are storing and why. The very first question to ask is whether the data you are generating is needed or not. Re-engineering your entire data flow can save a lot of money in the long term.
- Find out what information you have in the business. The next step for any business is to identify what data they have. Do you know what’s inside all those boxes?
- Search your servers for ROT: Redundant, Outdated & Trivial Data. Boxes in storage are not the only place to search for data being kept unnecessarily.
- Decide what to destroy and what to keep. Most businesses decide that there are certain types of documents that don’t need to be destroyed – and some that do.
- Datadestruction Techniques
- Data Destruction and Cybersecurity
- Importanceof Data Protection
- Legislation Regarding Data Destructionin The United States
- Whyshould You Use A Professional Data Destruction Service?
Thereare three main ways through which data destruction can be carried out:degaussing, physical destruction, and overwriting. 1. Degaussing Degaussing uses specialized, high-powered magnets to destroy data. This is a technique that only works on data storage devices that use magnets — usually hard disks. The degaussing equipment works by disrupting...
Alot of the data that is held by businesses can be used to compromise theironline systems. Employee personal information can be used to impersonateauthorized personnel online. Information on your online security protocols canbe used to compromise your cybersecurity. Even worse, personal information onclients and employees can be used to steal their...
Datadestruction is all about data protection. To understand why data destruction isso essential for businesses, it is important to understand the importance ofdata protection. Data protection is vital because: 1. It is a Legal Requirement Bothon the federal and state levels, there are a number of laws that requirebusinesses to protect their client’...
34States — and Puerto Rico — have laws in place regarding data destruction. Whilethe specific wording is different, the laws require sensitive data to either bedestroyed or to be made indecipherable. These laws either apply to governmentagencies, private businesses, or both. Stateswith legislation that covers both government entities and private bu...
Thesimple answer is: “They will do the job properly.” Simply deletingyour data does not destroy it; it can still be retrieved and compromised.Trying to do it yourself with data erasure software will not guarantee thedestruction of data. Professionals have the expertise and experience toguarantee the destruction of your data. They have a chain of cu...
Jul 17, 2019 · What Is Data Retention and What Is a Data Retention Policy? Data retention, or records retention, is the practice of keeping records for set periods of time to comply with business needs, industry guidelines, and regulations.
Mar 3, 2016 · A business can destroy a document so long as it has no further business need for it and is under no legal obligation to retain it. These obligations could include: Statutory or regulatory retention period. Active litigation. Ongoing government investigation or audit. Threatened or imminent lawsuit.
A comprehensive data retention policy outlines the business reasons for retaining specific data and what to do with it when targeted for disposal. What are the goals of data retention? The goal of data retention for these businesses is to allocate enough time to extract needed value from data while keeping data privacy and security ...
