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Aug 22, 2022 · Formatting a business letter can be a challenge, so follow along to learn the correct business letter format along with examples and a free template.
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- Use a letterhead. Most professional business letters include a letterhead. A letterhead comprises your name, address, phone number, and email address.
- Add the date. The date should be the day on which you completed the letter, written in the standard US “month, date, year” format (e.g., October 28, 2017).
- Include the addressee’s details. Write the recipient’s (or “addressee’s”) address on the top left side underneath the date. Begin with the name of the addressee on the first line.
- Use a professional salutation. The salutation (aka greeting) you use depends on the: title of your addressee. how well you know them. context of the letter.
- Sender's Address. The sender's address usually is included in letterhead. If you are not using letterhead, include the sender's address at the top of the letter one line above the date.
- Date. The date line is used to indicate the date the letter was written. However, if your letter is completed over a number of days, use the date it was finished in the date line.
- Inside Address. The inside address is the recipient's address. It is always best to write to a specific individual at the firm to which you are writing. If you do not have the person's name, do some research by calling the company or speaking with employees from the company.
- Salutation. Use the same name as the inside address, including the personal title. If you know the person and typically address them by their first name, it is acceptable to use only the first name in the salutation (for example: Dear Lucy:).
Apr 12, 2023 · Need to write a polished, professional letter? Whether you’re following up on a job interview or sending in a sales pitch, knowing how to format a business letter is a great skill to have. Most business letters follow an established, easy-to-follow format you can adapt for any situation.
- 5 min
- 4.8M
- Shannon O'Brien, MA, EdM
- Environmental Charity Business Letter Template. Putting together an official letter for your nonprofit organization? Having branded letterheads for your business communications is the best way to go.
- Graphic Design Business Letter Example. Looking for something a little more unique for your small business communications? This sample business letter is the perfect starting point for you.
- Bank Business Letter Template. For more formal businesses, this sample business letter template is perfect for your communication. You can use this template to send a letter of recommendation, job offer letter, sales letter and more.
- Children’s Healthcare Business Letter Template. A proper business letter doesn’t necessarily mean zero color. Take a page out of this sample business letter template created for a children’s healthcare charity.
Feb 26, 2024 · A well-structured business letter conveys information clearly and professionally and presents a positive image of your brand or business. Follow these guidelines for well-organized, easy to read, and clear business letters.
Oct 7, 2020 · 13 Business Letter Templates for Professional Use. Written by: Bronwyn Kienapple. Oct 07, 2020. Google “business letter templates” and you’ll find either dry Microsoft Word clones or text templates you have to copy and paste and then format yourself. Creating a business letter?
