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A rejection letter is an official document sent to candidates who weren’t considered the best fit for an open position after applying or interviewing. However, it can also be sent in response to applications that weren’t selected for any reason—the employer’s discretion is final.
Apr 28, 2022 · Published: April 28, 2022. It's never easy notifying someone that they didn’t get the job. This often leads to generic emails, or worse, complete silence – that’s where a rejection letter template can come in handy. While it’s never fun to do it, there are kind yet professional ways to reject an applicant that preserve your employer brand.
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A rejection letter is a formal communication, typically in writing, issued by an organization or HR professional to inform a candidate that their job application has been unsuccessful. The tone of a rejection letter is ideally polite and professional, and it may or may not provide feedback or reasons for the rejection.
- Generic rejection letter template. Dear Mr / Ms [Applicant's name], Thank you for submitting your application and resume for our [title of the position they applied for] position.
- Application rejection letter template. Dear Mr / Ms [Applicant's name], Thank you for submitting your application. We appreciate your interest in a position as a [job title] in our company and the effort you invested in reaching out to us.
- Screening stage rejection letter template. Dear Mr / Ms [Applicant's name], Thank you for your resume and application submission and for participating in our initial screening process.
- Early-stage interview rejection letter template. Dear Mr / Ms [Applicant's name], We truly appreciate you taking the time to meet with our hiring team to interview for our open [title of the job] position.
- Get straight to the point. Your candidate is already expecting an email from you about their application for the position. So, get straight to the point in the first paragraph.
- Give them feedback. Many companies don’t provide feedback to unsuccessful applicants to prevent possible litigation. However, even a little (positive) feedback can go a long way.
- Write different rejection letters for each stage in the hiring process. You wouldn’t break up with someone you’ve dated for two months the same way as a partner of five years.
- Let the candidate know that more positions will open in the future. A candidate may have been unsuccessful with a specific role, but if they’re really good, you want to keep their personal details for future opportunities.
Jul 26, 2019 · The sample job application rejection letters below will give you a good start when communicating with candidates who haven’t made the grade. Use these candidate rejection letter templates and personalize them according to your company.
Apr 11, 2024 · A rejection letter is an official document that notifies candidates that they have not been selected for a job after applying or interviewing. It may also be sent to applicants who were not chosen for reasons at the employer's discretion. The following basic details are typically included in rejection letters: Company name. Candidate name.
