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All activities must be approved by MCS
- All activities must be approved by MCS. Unapproved activities, failure to follow these guidelines, or failure to comply with any applicable Laws or By-laws will result in permission for the use of Mississauga Celebration Square (MCS) being withdrawn, and may jeopardize future applications to host events.
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Intention to serve alcohol at a Celebration Square event must be indicated on the event application. Approval is required by the City of Mississauga; in addition, a Special Occasion Permit must be obtained from the Alcohol and Gaming Commission of Ontario (AGCO).
Once approved, event dates are assigned using the rankings established by the Mississauga Celebration Square Community Reference Group. Successful applicants will be notified in January 2024, once the events and dates are decided. Assigned dates are final and may not be appealed.
Please Note: Not all applications will be accepted; Events are approved by the Celebration Square Events Committee as per Policy 05-03-03. The Mississauga Celebration Square section may rescind approval for an Event at any time if the terms and
- By Fax
- By Email
- 1.0 EVENT ORGANIZER INFORMATION
- 2.2 MAIN STAGE & DIGITAL PROGRAM SCREENS REQUIREMENTS
- Please note:
- Digital Screens:
- SOCAN:
- 3.0 CLEAN UP AND WASTE MANAGEMENT
- Pre and Post-Event Walkthroughs:
- 3.2 SECURITY PLAN
- The Security Plan must detail:
- City of Mississauga Corporate Security and Peel Regional Police:
- 5.0 EVENT BUDGET
- 7.0 KEY VOLUNTEERS/ORGANIZERS
- 11.0 MEETINGS WITH MISSISSAUGA CELEBRATION SQUARE STAFF
- 12.0 MARKETING/PROMOTIONAL MATERIAL
- TERMS & CONDITIONS OF ACCEPTANCE
Attn: Mississauga Celebration Square Program Coordinator
Celebrationsquare.bookings@mississauga.ca Please note throughout the Guidelines, Mississauga Celebration Square is referred to as MCS
“Event Organizer” is the person most responsible for decision making about the event, has signing authority for the organization, and is the primary contact. “Secondary Contact” supports the lead event organizer and should be available in the absence of the lead event organizer. “Public Inquiry Contact” is responsible for responding to public enqui...
The application form should detail the performances that will take place on stage to give a general idea of the scope of your technical requirements. Please use additional sheets if necessary and include with your application. Similarly, please include a plan for the use of the digital screens. Templates and technical specifications for the Main...
The backstage area is limited to immediate performers and Event Organizers only. City of Mississauga staff reserves the right to remove unapproved people from the backstage area. Every person backstage or performing onstage must sign a Code of Conduct before entering the stage area. Forms can be found in the MCS Stage and Screen Guidelines pac...
If the screens will be used, they are exclusive for the duration of the programming hours of the event. The digital screens can be used in a number of ways: Cameras to project the onstage performance. This eliminates any issues with audience site lines and creates an exciting performance space. Details about your event. Still slides can be used ...
All music, either pre-recorded or live, played at a public event is subject to tariffs governed by SOCAN (Society of Composers, Authors, and Music Publishers of Canada). It is the Event Organizers responsibility to apply for a SOCAN license and pay the appropriate tariffs to SOCAN. Details can be found on their website at http://www.socan.ca/.
It is the responsibility of the event organizer to maintain the cleanliness of the site during the event and to return the site to its original state including the removal of all tents, equipment and refuse. The following items will be arranged by the MCS Program Coordinator and are mandatory for all events on MCS. See fee schedule for all applic...
Event Organizer must be onsite both before and after for site walkthroughs with MCS Staff.
Security coverage is mandatory for all events on MCS and a “Security Plan” must be submitted and reviewed by the MCS Program Coordinator. A security plan template and a police notification letter will be sent to event organizers once the event has been accepted.
Identification of high risk areas and times (eg. stage during a popular performance) Type of guards patrolling (eg. Private, Corporate Security, Peel Pay Duty Officers) Times of patrols Number of guards patrolling Location of patrols List of artists performing at the event
If it is deemed that the Event Organizer's Security Plan is insufficient for the event activities, the Event Organizer must hire additional private security and/or Peel Police coverage as recommended. If a private security company is being used, the company must provide proof of appropriate insurance ($2 million liability naming the City of Missis...
The event budget will provide a picture of the financial health of the event. This is not intended to be an audited statement but a tool to assist with the event planning process and a way for MCS Staff to understand financial concerns.
Two weeks before your event, you will be asked for contact names and cell phone numbers of 5 (five) key volunteers/organizers: Lead On Site Coordinator – responsible for all decision making on site during the event; Vendor Coordinator – responsible for all vehicles entering and leaving east and west gate and controlling traffic onsite; must direc...
Three to four meetings will be scheduled with City Staff before the event: Event Planning Meeting (overview of event) Operations Meeting (vendors, insurance, security, park equipment, washrooms etc) Technical Requirements Meeting (Main Stage, Amphitheatre and Digital Screens) Site walk through with City Staff (final details, electrical requirements...
The program coordinator will provide you with a form to describe your event and provide contact information for the general public. This will be made available for any media requests, online promoting of your event, and promoting on MCS’s digital screens and way-finding signage. Permission is required for use of the MCS logo. Use of the City of Mi...
Observance of Law: The Event Organizer agrees to comply with any bylaws, policies or regulations imposed by the City of Mississauga governing the use of MCS. Liability Insurance: To avoid the financial risks associated with the Limited Liability and Release and Indemnity clauses the Event Organizer must have general liability insurance in the amoun...
Applicable City of Mississauga By -laws include: PARKS BY -LAW 186 -05; VENDORS BY -LAW 522 -04; ICE CREAM TRUCK BY -LAW 523 -04; VEHICLE LICENSING BY -LAW 520 -04 Mississauga Celebration Square is a smoke -free space SMOKING BY -LAW 94 -14.
All activities and schedules must be approved by the Supervisor, Event Services and the Supervisor, Technical Services.
Mississauga Celebration Square may rescind approval for an Event at any time if the Terms and Conditions in the Facility Rental Contract or the requirements in the Letter of Agreement are not met. Requirements: Event Organizers are required to secure third party liability insurance.
