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Mar 25, 2021 · Today, I’d like to dig a little deeper into that discussion and talk about how to distinguish between a record and a non-record. This is an important distinction to make when developing your Information Capture strategy.
The meaning of UNRECORDED is not recorded. How to use unrecorded in a sentence. not recorded: such as; not written down or included in an official record; not recorded on a disc, magnetic tape, etc.…
Non-record materials may be removed from U.S. government custody only with agency's approval, if such actions do not impose an administrative or financial burden or violate the confidentiality required by national security, privacy, and other interests protected by law.
Jun 6, 2019 · When it is difficult to decide whether certain files are records or nonrecord materials, the records officer should treat them as records. Nonrecord materials should not be interfiled with records. Nonrecord materials should be destroyed when no longer needed for reference.
Keep non-records and reference material separate from your official records. Review and clear out unneeded non-record copies and reference materials at least yearly. Do not mix non-records and reference material with your official agency records.
Recorded information is defined as: "...all traditional forms of records, regardless of physical form or characteristics, including information created, manipulated, communicated, or stored in digital or electronic form." 44 U.S.C. § 3301. Is It a Record?
Non-records are materials that are not essential to the fulfillment of legal, business, administrative or other obligations, or to documenting the decision-making process. Examples of non-records follow: Junk. Spam. Personal communications unrelated to University business.
Non-records are all other government data that an entity collects, creates, receives, or maintains that are not official records. When reviewing a document, look for these characteristics to determine if it is a non-record:
Information sources are considered “non-records”: they are useful but do not provide evidence. Examples include journals, newspapers, publications, or reference sources not created by the...
nonrecord. n. material not considered to fall within the definition of an official record a copy, duplicate, or publication that is kept for purposes of personal reference or convenience material that does not appear on a record retention schedule and that may be destroyed without authorization.
