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Jan 29, 2024 · Throughout the family reunion planning process, remind yourself that you’re planning for an entire family; one full of personalities and opinions. Keep focused on the goals, plan from a place of love, not obligation. Keep fun and feeling and memories at the forefront of everything you do throughout the planning process.”.
- Send Out A Questionnaire For Planning input.
- Recruit and Delegate tasks.
- Create A Planning Command Center.
- Build A Budget.
- Prepare A Back-Up Plan.
- Communicate with attendees.
- Offer Activities For everyone.
- Start The Reunion with An Icebreaker activity.
- Share Your Family’S Story.
- Maintain The Reunion’s Memories and Momentum.
Start by picking a date and location. Professional planner Bill Gunkel of Reunions Unlimitedrecommends you begin planning at least 12 months ahead. Your best first step, he says, is sending questionnaires to family members to get input on when, where and what they want. Gather a committee to select three possible dates and locations. Send questionn...
No one person can manage all aspects of a family reunion. Surround yourself with capable and enthusiastic committee members. As the chairperson, you’ll oversee the event, handle communications between committees, coordinate the volunteers—and occasionally play peacemaker. For small events with 20 or 30 people, you’ll need only a few volunteers. Lar...
A reunion generates paperwork: Even with subcommittees, the reunion chairperson needs copies of pertinent information, such as contracts with food vendors, updated registration information, and lodging details. You might keep everything in a simple file folder, or you may want separate folders for each committee in a file box. Keep your records org...
The reality is your reunion will cost money. And unless you’ve hit the Powerball jackpot or have a wealthy and generous relative, you’ll need a budget and you’ll have to ask your family to pitch in. “It’s not written in stone that it must cost a lot of money. But you will need money if you’re doing mailings; and for deposits if you’re planning a ba...
If your reunion will be outside, reserve a pavilion that can accommodate all the attendees in case of unexpected weather. Pack a few board games or crafts the children can do indoors.
Send invitations as early as possible. If you wish to mail them you might opt for a simple flyer, a card or postcard, or an elaborate family newsletter. An eco-friendly option is an invite delivered via email from Evite or Punchbowl. Meanwhile, go online to relay information and incite interest. You can create a private event page on Facebook and i...
Structured activities are great — even necessary — for getting relatives reacquainted when they’ve been out of touch for years. Roots reunion activities have another objective: to foster the exchange of family history information. Plan pastimes that appeal to a range of ages, and encourage different generations to interact. But don’t cram the sched...
Linda Johnson Hoffman, author of The Reunion Planner(Goodman Lauren Publishing), suggests icebreakers to kick off the reunion. “Getting everyone involved as they arrive is essential to setting the right tone,” she says.
Once you’ve decided the planning particulars, you’re ready to move on to the genealogy particulars. That includes instilling enthusiasm among the invitees. Start a newsletter or Web site to report reunion updates and communicate your roots focus. Make it fun by publishing old “mystery” photos or family trivia. Promise to reveal the answers at the r...
After the reunion, plan to keep in touch until the next one. Family newsletters and websites are great for this. Recruit volunteers to send a newsletter, create and monitor a page on Geni or Facebook, or build a beautiful family history website! Let attendees take home souvenirs that enhance family unity and share the memories you’ve gathered. Some...
Sep 4, 2023 · A reunion is a logistical nightmare to plan. Make things easier by having volunteers take care of the different tasks, such as tracking RSVPs, ordering reunion shirts, making reservations, greeting family members on the day of the reunion, looking up parking information, and other pertinent details that make the family reunion run smoothly.
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- Set Objectives and Scope. What do you want to get out of the family reunion? Is it simply to see each other, or do you want to try new experiences, visit a new country or host a special event?
- Choose the Date and Location. This should form the basis of your planning. A single day or evening occasion might only require three month’s notice for an invitation, but if you’re planning a weekend away or international travel, you’ll want to book the best possible accommodation and flights so you should think about planning a year in advance.
- Organize a Planning Committee. Every group will have a natural born organizer. Parents of young kids or those who are traveling with toddlers are likely to be landed with this role as they know best what suits their kids’ schedule and lifestyle.
- Keep Everyone in the Loop and Share Information. There’s no end to the usefulness of Whatsapp, where you can gather feedback from the other family members using the Poll function.
Feb 22, 2019 · Determine the Menu. Feeding a large group of people with different tastes is perhaps one of the trickiest parts of planning a reunion. Make it easy on yourself by selecting a menu that relates to your theme, or perhaps one that celebrates your family's heritage. Organize a group of family members to prepare the food for the family reunion or ...
- Kimberly Powell
So, whether you choose to send physical invitations. Or use social media, make sure to give your family members plenty of time to respond. This will help make the event run smoothly and ensure everyone has an exciting time. Not to mention, create new memories that will be talked about at future reunions. Include Family Reunion Nametags
Dec 13, 2021 · Celebration of heritage. Reunions are celebrations of family roots and traditions. Every family is unique and precious. Meeting with the family will revive the sense of belonging and pride in where you come from. And it’s fun to know where you have inherited some of your traits and features. Strengthen family bonds.
