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To sign in to your OneDrive on Windows 11, on the Start Menu, type OneDrive and open the OneDrive icon, it will show the OneDrive initial setup. If it opens the OneDrive folder, it is already signed in.
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- Overview
- How to create account for OneDrive
- How to set up OneDrive on Windows 10
- How to upload files to OneDrive
- How to select folders available locally in OneDrive
- How to determine sync status badges in OneDrive
- How to use Files On-Demand with OneDrive
- How to share files with OneDrive
- How to restore previous version of files in OneDrive
- How to set up Personal Vault with OneDrive
How-to
Are you new to OneDrive on Windows 10? If so, use this guide to get started with the cloud storage service.
Jump to:
•Create account
•Set up OneDrive
•Upload files
Whether you use Windows 10 or macOS or have an iPhone or Android phone, you will need a Microsoft account to use OneDrive. If you have a @outlook.com, @live.com, @hotmail.com email address or Xbox network account, you already have a Microsoft account and can access the cloud storage service.
To create a new OneDrive account, when you don't have a Microsoft account, use these steps:
•Open OneDrive website.
•Click the "Create free account" button.
•Quick tip: If you have an email from another service (for example, Gmail), you can use it to create an account instead of getting a new address.
•Confirm an existing email address — for example, Google Gmail.
On Windows 10, when setting up a new installation, OneDrive is usually automatically configured once you add a Microsoft account to create a system account. However, if this is not the case, or you are setting up the cloud service with a new account, you will need to configure the service manually.
Setting up OneDrive on your device is a straightforward process. Here's how:
•Open Start.
•Search OneDrive and click the top result to open the app.
•Quick tip: The client is probably not installed if you do not find OneDrive on the Start menu. You can download the OneDrive client offline installer from Microsoft and double-click the file to install it. Also, if the setup process does not appear, right-click the cloud icon from the notification area and select the Sign in button.
•Confirm the Microsoft account address.
OneDrive connects seamlessly with File Explorer to make uploading files super easy.
To upload documents and other files to OneDrive on Windows 10, use these steps:
•Open File Explorer.
•Click on OneDrive from the left pane.
•Quick note: The folders may be named differently on devices with multiple OneDrive accounts. For example: "OneDrive — Personal" for your regular account, and "OneDrive — Family" for business accounts.
•Snap the OneDrive folder to the left side (Windows key + left arrow).
You can also choose which folder will be accessible locally from File Explorer.
To choose the OneDrive folders available through File Explorer on Windows 10, use these steps:
•Click the OneDrive (cloud) button from the notification area.
•Click the gear menu and select the Settings option.
•Click on Account.
•Click the Choose folders button.
OneDrive uses at least ten different badges to indicate the status of the app and file syncing process.
OneDrive icon status
•Solid white cloud icon — Confirms that OneDrive is running without problems and sync is up to date.
•Solid blue cloud icon — Indicates a "OneDrive for Business" account is configured. The sync is up to date, and there are no problems.
•Solid gray cloud icon — Lets you know that OneDrive is running, but the account is signed out or not connected to any account.
•Cloud icon with arrows forming a circle — The sync client is actively downloading or uploading files to the cloud.
OneDrive Files On-Demand is a feature that enables you to access your entire collection of files using File Explorer without having to download them to your device.
When the feature is enabled, OneDrive will only download small pieces of information to make the content visible on the computer, allowing you to sync hundreds of gigabytes without utilizing the local space quickly. However, you will need an internet connection to open files that you do not explicitly make available offline or did not already open.
Files On-Demand should be enabled by default, but you can change the settings with these steps:
•Click the OneDrive (cloud) button from the notification area.
•Click the Help & Settings menu.
•Select the Settings option.
You can also use OneDrive to share files with family, friends, or colleagues. Instead of copying files using a USB flash drive or sending emails, the cloud storage service lets you share virtually any file with anyone. This is possible by creating a secure link that others can use to access the content, and you can revoke it at any time.
To share files with OneDrive on Windows 10, use these steps:
•Open OneDrive folder.
•Right-click the file and select the Share option.
•(Optional) Click the "Anyone with the link can edit" option.
•(Optional) Select the Can view option if you want someone else only to view the file.
Similar to the web version, the OneDrive integration with File Explorer includes "version history," a feature that allows you to view and restore older versions of files, including Office documents, pictures, videos, and virtually any type of files, including folders.
To view and restore a previous version of a file in OneDrive, use these steps:
•Open OneDrive folder.
•Right-click the shared file and select the Version history option.
•Quick tip: If the file is open, close it before restoring a previous version.
•View all the available versions of the file.
Personal Vault is a feature available for OneDrive users that provides a protected area to store sensitive files (such as confidential documents, personal records, pictures, etc.) using more robust security with two-factor authentication like biometrics, PIN, as well as email or phone code, in addition to the typical sign-in process to access the service.
To set up OneDrive Personal Vault, use these steps:
•Click the OneDrive (cloud) button from the notification area.
•Click the gear menu and select the "Unlock Personal Vault" menu.
•Quick note: If you don't see the option, you need to enable the feature on your OneDrive account online and then configure it with the steps below. Also, you may see a Get started button when opening the OneDrive app, which can help you set up the feature.
•Continue with the on-screen directions to verify your account (if applicable).
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