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Jul 21, 2023 · A meeting agenda is a list of topics or activities you want to cover during your meeting. The main purpose of the agenda is to give participants a clear outline of what should happen in the meeting, who will lead each task and how long each step should take.
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May 4, 2023 · Want to have more productive meetings? Learn how to write an effective meeting agenda and use a meeting agenda template to kickstart your meeting planning process!
- Focus on one theme. Before you begin writing your meeting agenda, take a moment to consider what you want out of the meeting. What are your goals? What’s the theme of this meeting?
- Decide on topics. Check in with your teammates, fellow board members, committee members, and any important stakeholders to find out if there’s anything they’d like to discuss during the meeting.
- Set time limits and leaders for each topic. To stay on track, it helps to set time limits for each topic you want to discuss. If the meeting orchestrator doesn’t plan to guide the conversation for each topic, then they should appoint a leader for each topic.
- Consider necessary documents. Make a list of any necessary documents for the meeting. This could include presentation slides, data, project details, testing results, wireframes, prototypes, attendance sheets, or previous meeting minutes.
- Clarify meeting objectives. The first step in writing a meeting agenda is to clearly define any goals. In clarifying the goal, be as specific as possible.
- Invite participant input. Inviting input from participants before finalizing the agenda is a critical step in creating a comprehensive and inclusive meeting plan.
- Outline key questions for discussion. Making a list of important things to talk about is important for keeping the meeting on track and focused. Start by identifying the main meeting topics that need to be addressed and framing them as questions.
- Define each task’s purpose. Each task or topic on the agenda should have a clearly defined purpose. This transparency helps participants understand the importance of each discussion point and how it relates to the overall goal of the meeting.
You can use each sample agenda as a Google Doc, Word Doc, or add them to a free Fellow account. This template library has all sorts of meeting agenda samples including templates for product team meetings, marketing, sales conversations, one-on-ones, and customer meetings too.
For instance: Introduce the project and its goals. Establish team roles and responsibilities. Address any initial questions or concerns. Set expectations for project communication and collaboration. (By providing clear objectives, your team will have a roadmap to guide them throughout the meeting.) Project Overview.
Apr 25, 2024 · A good meeting agenda provides attendees with a reason for the meeting and an outline of what topics will be discussed. Here are 4 simple factors that you’ll find in every good meeting agenda: The names of the meeting attendees. The purpose of the meeting. The duration of the meeting. An overview of what topics you’ll be discussing.
