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You’ll find the Word or Excel template to anticipate your every need, from invitations to posters. From just a little living room shindig to a ballroom full of guests, customize these templates for the size of your party you’re throwing.
- 4 - 8 Months Before
- 3 - 4 Months Before
- 2 - 3 Months Before
- 1 Month Before
- 1 Week Before
- 1 Day Before - Event Day
- Pro Tip
Set the event date Pick a date and time for your event keeping in mind potential conflicts for VIPs on your guest list. Start your guest list Decide how many guests you will invite. RSVP rates are typically around 75%, so you can invite a few extra people. Figure out your budget Determine what you're willing to spend and set up a system to keep tra...
Research food and beverage ideas Consider what kind of food and drinks you want to serve. Will you be offering a full meal or just appetizers and snacks? Open bar or cash bar? Hire a caterer (if required) Determine if you want to have the event catered. If you plan to handle the cooking yourself, choose recipes that you can make in advance. Researc...
Contract suppliers Establish contracts with any service providers (entertainment, caterers, equipment/party rentals, etc.) Pro tip: you can message vendors through The Bash. Hire a DJ and musicians Get ready to hit the dance floor! Live music can energize your event. Book entertainment Make it an epic party to remember. Use The Bash for easy online...
Finalize food menu All your food vendors should be aware of any dietary needs or food allergies. Book a bartending or alcohol service If you choose to serve alcohol, now is the time to hire a bartenderand decide on the drink menu. For a two- to three-hour party, the rule of thumb is to buy three bottles of wine for every four guests, three to four ...
Finalize itinerary Make sure everyone knows what they're responsible for and the timeline for the party. Confirm details with all your vendors Confirm all service providers working the event and provide the itinerary if needed. Finalize transportation Remember to communicate time, place, vehicles, and if there are any guests with special needs. Buy...
Decorate and setup Decorate your home or drop off decor at the venue (flowers, place cards, menus, favors, the guest book, etc.). Guide any friends that are giving you a helping hand. Check-in with venue and suppliers Make sure all final preparations have been made and you’ve communicated the sequence of events and any other details. Be certain you...
Access and make your own copy of The Bash's FREE Party Planning Worksheetto customize your checklist, plan your budget and keep track of your progress.
- Set a Date and Time: Choose a date and time for the party that works for both you and the birthday child. Consider weekends or after-school hours for convenience.
- Send Invitations: Send out invitations well in advance, either through traditional mail, email, or digital invitations. Include the date, time, location, RSVP details, and any specific instructions (like wearing costumes for themed parties).
- Choose a Venue: Decide whether the party will be held at home, in your backyard, or at a rented venue (e.g., a party room, park, or activity center). The venue should align with the theme and the number of guests.
- Plan Activities and Games: Organize age-appropriate games and activities based on the theme. For example, if it’s a superhero-themed party, plan superhero training games.
Use our event plan template or event planning checklist in TeamGantt, and save time on project setup! Customizing the template is quick and easy, thanks to TeamGantt’s drag and drop simplicity. And since everything’s online, your whole team can collaborate on activities in real time.
Plan Your Next Party Like a Pro with Our Easy-to-Use Event Planner Template in Excel Format. Planning an event or party is a very hard and daunting task that needs constant attention to detail.
Oct 4, 2017 · Choose from 21 free event templates including timelines, checklists, schedules, contracts, and evaluation forms for conferences, weddings, and more.
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Nov 4, 2022 · Party Planner. Before the guests arrive and the dancing begins, make sure your party is planned out with this Party Planner template. This is a Premium template available for free with Microsoft 365. If you don't have Microsoft 365, check out this Group Event Planner template.
