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Jun 14, 2024 · In this article, we will explore fifteen sample letters of proof of income from employers, covering a wide range of scenarios and industries. From salaried employees to freelancers and contractors, these examples will provide you with the guidance and inspiration you need to create your effective proof of income letter.
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What is a proof of income letter?
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What is an employment (income) verification letter?
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- Overview
- What is a proof of income letter?
- What is the purpose of a proof of income letter?
- How to write a proof of income letter
- Proof of income letter template
- Proof of income letter example
A proof of income letter, otherwise known as a salary verification letter, is an official document that proves you're currently employed and earning a salary. Providing a proof of income letter is common for those needing to prove they have a job to secure a loan or sign a lease. Knowing what these types of letters look like and how to write one ca...
A proof of income letter is a formal, official letter you can craft that confirms that an individual currently works for you or has worked for you in the past. This type of letter typically provides information such as contact information for the recipient, your name, the name of the company you work for, your specific role, the employee's dates of employment and contact information for yourself. Usually, you write proof of income letters on official company letterhead and print physical copies of them.Typically, proof of income letters serve as just one component of a larger overall background check that companies and organizations may conduct to confirm details about an employee. These details range from salary information to work history. These types of letters commonly go by the following names as well:
•Income verification letter
•Proof of income form
•Income letter
•Employment verification letter
•Employment verification form
The purpose of a proof of income letter is to provide official documentation that someone works for you or has worked for you in the past. The employee or former employee may require you to write this type of letter to use as supporting evidence for:
•Signing leases: If trying to lease a home, apartment or car, the lease issuers may want a proof of income letter to confirm that the employee can pay to uphold the lease.
•Obtaining a credit card: Sometimes, the employee may need a proof of income letter to get a credit card that verifies that they can pay back debt if needed.
•Getting a loan approved: If the employee requests a loan from a bank, they may require an income letter to confirm that they're able to pay it back with their salary.
•Applying for another job: The employee may need to present a proof of income letter to another employer to confirm that they've earned a certain salary in the past or currently earn a salary.
•Purchasing a home: An employee may apply for a mortgage, to purchase a home and pay the house off incrementally, which they may require a proof of income for to prove they can make these payments.
1. Include recipient information
To begin your proof of income letter, you can write out all the information regarding the recipient. You can place this information at the very top of the letter. Here, include the full name of the recipient and their official title, the name of the company or organization they work for, the address for the company or organization, the direct phone number for the recipient and the date on which you wrote the letter.
2. Provide employee work information
This part of the proof of income letter likely holds the bulk of the content. Here, you can detail all the employee or former employee's work history and employment information. Including their official job title, their employment status, the length of the time they've been with or were with the company, their typical work schedule, their usual salary or wage and the basis on which they receive payment. You can also include any information regarding bonuses or commissions they may receive.
3. Include your contact information
It's necessary to include all your contact information in your proof of income letter so the recipient can contact you with any questions if they arise. To conclude your letter, you can provide your contact information, including your direct phone number, email address and company address. You can also include your work hours or when might be the best time to reach out to you at so the letter recipient can best reach you.Related: How To Write a Salary Verification Letter (With Example and Template)
Here's a proof of income letter template you can use as a guide:[Your name and professional title]
[Your company]
[Your company address]
[Your phone number]
[Your email address][Recipient name and professional title]
[Recipient company]
It's helpful to view examples of proof of income letters to help guide you when writing your own. View this example of a proof of income letter:Robert Edgarson, Human Resources Manager
A&A Accounting
Raleigh, North Carolina
555-555-0100
robertedgarsonhr@email.comDakota Smith, Lease Officer
Town Homes Raleigh
Find out how to write an income verification letter for different purposes, such as renting, loan, or job application. Download 40+ free templates and examples of proof of income letters.
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12 Simple Proof of Income (Verification) Letters. An employer uses a proof of income letter to verify an employee’s payment history and employment details (previous or current). In many cases, a proof of income letter is written as a backing to support loans or mortgage payments from a financial institution, house rent verification, and ...
An employment (income) verification letter is oftentimes demanded by a landlord, sublessor, or financial institution. In many cases, when renting or purchasing a home, the request for proof of income may be required to substantiate that an individual can sustain the necessary payments.
Learn what an income verification letter is, why landlords ask for it, and how to write one with a template. Find out the difference between a proof of employment letter and an income verification letter.
Proof of Income Letter (Format & Sample Letters) Proof of income letters is a document that provides information about your income. Landlords, the government, banks& other lenders can ask you to provide the letter. You can opt to write the letter, or your employer, accountant or social worker can write the letter.
