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Mar 13, 2024 · Employers can download a fillable digital copy of Form I-9 from the US Citizen and Immigration Services (USCIS) website. Form I-9 can also be printed out as a hardcopy, photocopied, and distributed to employees. Employers can also choose to order copies by phone or mail from the USCIS.
- What Does The I-9 Form include?
- What’s Required in Section 1 of The I-9 form?
- What’s Required in Section 2 of The I-9 form?
- What’s Required in Section 3 of The I-9 form?
- Are There Any Costs For An I-9 form?
The form includes three sections: 1. Section 1: Employee Information and Attestation; this is completed by the employee 2. Section 2: Employer or Authorized Representative Review and Verification; this is completed by the employer 3. Section 3: Reverification and Rehires; this is completed by the employer when an employee has been rehired or when a...
Employee requirements
In Section 1, the employee fills out: 1. Full legal name 2. Current address 3. Date of birth 4. Social Security Number, if applicable 5. Email address (this is not required) 6. Telephone number (this is not required) 7. Citizenship or immigration status 8. If applicable: 8.1. USCIS Number 8.2. Form I-94 admission number 8.3. Foreign passport number and country of issuance 9. Signature 10. Date 11. The Preparer and/or Translator Certification 11.1. If a translator or preparer has nothelped the...
Employer requirements
The employer should review Section 1 thoroughly to ensure all the applicable form fields have been adequately completed by the employee.
Employee requirements
The employee must present documentation that demonstrates proof identification to the employer.
What documents count as proof of identification?
The employee is required to present: Either one document from this list (List A): 1. U.S. Passport or U.S. Passport Card 2. Form I-551, Permanent Resident Card or Alien Registration Receipt Card 3. Form I-766, Employment Authorization Document Card 4. Foreign passport with Form I-94 or Form I-94A with Arrival-Departure Record, and containing an endorsement to work 5. Passport from the Federated States of Micronesia (FSM) or the Republic of the Marshall Islands (RMI) with Form I-94 or Form I-9...
Have any employee requirements changed due to the COVID-19 pandemic?
Yes. On May 1, 2020, U.S. Citizenship and Immigration Services (USCIS)announced that employers could accept expired documents from new hires—but only to satisfy identification verification for documents in List B (documents from List A and List C could not be expired). These expired List B documents should only be accepted by employers if they expired after February 29, 2020. These documents remain acceptable until 90 days after the employee has been hired; after that, renewed documents must...
Section 3 of the I-9 form should only be completed if: 1. An employee’s employment authorization must be reverified because the documents have expired or, 2. An employee has been rehired within three years of leaving the company, or 3. An employee has changed their name (this is optional) To determine whether and when your employee’s employment aut...
Nope! Pro tip: You don’t need to fill this out for a volunteer or a contractor. Still not sure what other forms you need to onboard employees? Gusto streamlinesthe full onboarding process, so you make sure your employees and your business are compliant and ready to go.
If the employee is being rehired or reverified within three years of completing the first i-9 form, the same form may be used. A new form must be used for rehires or reverifications outside of this time frame. 1. Enter the employee’s new name in Block A, if applicable. Only enter the part of the name that has changed. 2.
Your most important security measure is the federal I-9 form. But things have changed in the past year. A new version of Form I-9 was released, and the procedures for verifying and certifying employees’ employment eligibility were changed significantly. To download the latest Form I-9, click here.
Feb 2, 2022 · It’s important to fill out the I-9 fully and correctly or the employer may incur penalties and fees. The first part of the form, titled Section 1. Employee Information and Attestation, is what employees fill out. The second part of the form, titled Section 2. Employer or Authorized Representative Review and Verification, is what employers ...
Aug 21, 2023 · For example, people sometimes forget to write the year using a format like “August 16” or “2nd March”. A standardized date format helps ensure that you always get this right. 2. Never use Wite-Out. Corrections to Form I-9 must be done in a specific way, and using a correction fluid like Wite-Out is strictly forbidden.
Mar 4, 2022 · The most updated I-9 form can be found and downloaded at the US Citizen and Immigration Services website. Most Common I-9 Verification Documents For US citizens, the most common forms used to prove eligibility are a US passport, Social Security card, and a driver’s license.
