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You can work a million different calendar and productivity hacks and still expect to fail if you don’t know how you’re truly spending your time. Keep a time log or use tools like RescueTime or Toggl to see how long it takes youto complete tasks or empty your inbox. It’s only after this that you can adequately manage your calendar. As an example, if...

Despite the amount of fabulous electronic calendars on the market, you may prefer to use a paper one. There’s nothing wrong with that. You shouldn’t be forced to use calendar software if it’s a hassle for you. Instead, use the type of calendar that you’re most comfortable with and learn how to get the most out of it. Personally, I prefer combining ...

Determine when you’re most focused and alert. Then go ahead and schedule more important responsibilities around those times. Save less essential items for productivity lulls. So, if you are most productive between 10 A.M. and noon, then that’s when you should put your most crucial tasks in your calendar.

I personally feel that one of the best features regarding electronic calendars is the ability to receive notifications, such as deadlines or meetings. But, to get the most out of these, you need to go beyond the default settings. For example, you wouldn’t want to receive a reminder at 2 P.M. when that’s the start time. Instead, a 24-hour notice, al...

Color-coding is a simple and effective way to quickly view and manage all of these responsibilities you put in your calendar. I’m a fan of the chakra system. The chakra system is where each color aligns with a different energy point. So, since red represents security and safety, you would use it for any work-related task. 7. Schedule the time you a...

The Arrow Method was developed by Nicholas Sonnenberg, Co-founder of Leverage, with the goal “to make your weekly calendar look like an arrowhead.” The arrowhead means that you essentially front-load your week with a lot of items on the calendar and then taper “out to a fine point at the end,” he explains on Inc.com. For example, you could schedule...

Nothing may sound like a pipe dream — and it is. But, this is a practice that Jeff Weiner, CEO of LinkedIn, has done for years. The reason? Blocking out 30- to 90-minutes in his calendar allows him to “process what was going on” around him and “just think.” “At first, these buffers felt like indulgences. I could have been using the time to catch up...

How do entrepreneurs like Jack Dorsey manage their jam-packed calendars? They organize their schedules by creating different theme days. “All my days are themed,” Dorsey told Fast Company.“Monday is management. At Square, we have a directional meeting; at Twitter, we have our opcomm [operating committee] meeting. Tuesday is the product, engineering...

Thanks to technology, how we use our calendars have become much more efficient. Pretty much every schedule allows you to add and manage calendar entries using your voice. It’s so much more convenient than continually typing this information out. Additionally, intelligent calendars like Calendar are using artificial intelligence. As a result, it can...