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- Know when it’s appropriate to send an email in the first place. The first question you should always ask yourself: does this message need to be communicated through an email?.
- Provide specific information in the subject line. The person you’re reaching out to should look at the email subject line in their inbox and have a general idea of what the message is about.
- Use your school email account or make sure your personal account is professional sounding. It’s difficult to make a great first impression if your email address reads skoolsux@gmail.com or daddyslilprincess@yahoo.com.
- Greet your contact properly. You need to include a greeting. It can be as simple as “Dear Dr. Smith,” or “Hello Mrs. Carter.” Diving right in with their name can seem rude and informal.
- How to Respond to A Student Inquiry
- Follow-Up with Prospective Students
- Email Templates to Invite Applications
- Student Engagement Email Samples
- Scholarship and Financial Aid Communications
A student might have submitted an inquiry form after seeing your PPC ad or directly through your website. A crucial thing to note here is the prospective student might not be completely aware of the courses you offer, admission procedures, benefits of enrolling in a particular curriculum, admission timeline, your faculty, and scholarship opportunit...
Email template #2: Encourage students to complete the application
Here’s a template to help you email a prospective student who did not complete his application. Subject line – Greetings from[College Name] Hello [Student Name]! I’m [Your Name], your enrollment advisor, and am happy to see you are interested in applying to [College Name]. I gave you a call earlier today because I noticed that you began an application with us, but it seems we weren’t able to connect! I see that you’ve selected [Session] as your start term. Is this correct? If you’d like to co...
Email template #3: Inform students of the application deadline
Institutions usually collect applications for a specific time frame because they have to shortlist candidates. Therefore, you must inform the students about the application deadline. Here’s a sample email you can send to prospective students. Subject line – The last date to apply at [College Name] Hi [Student Name], We noticed you’re interested in [Course Name]. [College Name] has an outstanding faculty and by taking this course, students are often placed in leading organizations including [L...
Email template #4: Follow-up with prospective students
While asking students to complete their applications, make sure you mention any soon-to-pass deadlines. Subject line – How we may help you? Hi [Student Name], We’re pleased that you’re interested in [Program Name] at [College Name]. You’ve made the right choice as our graduates often secure fulfilling career at companies such as [Placement Companies]. I would like to inform you that the deadline to apply for [Program Name] is on [Date]. Please complete your application, so that you don’t miss...
If you want to solicit applications from high school seniors, try using the following template (inspired by Arizona State University).
Admission email template #6: Encourage students to explore your courses
There may be instances when students drop off while applying and don’t mention which courses interest them. You’ll want to encourage students to explore your programs in more detail. Make sure to include links to relevant landing pages (as opposed to your homepage). Subject line – Explore the courses we offer Hi [Student Name], We know you’re interested [College Name], but you haven’t indicated what type of education you’d like to pursue. That’s okay. We thought it might be helpful to show yo...
Admission email template #7: Invite students to a campus tour
If you offer campus tours and host open houses, you can use the following email template to invite prospective students. Make sure to mention the benefits they can get through the session, such as one-on-one interaction with faculties and students, on-campus, and off-campus activities. Subject line – You’re invited to tour our campus Hi [Student Name], We are hosting a campus tour to help you get to know us better. During your tour, you’ll learn all about the amenities our school offers and h...
Email template #8: Invitation for a virtual campus tour
Subject line – You’re invited to tour our campus online Hi [Student Name], If it’s convenient for you to tour our school online, you’ll be happy to know we’re hosting a virtual campus tour on [Date and Time]. You’ll learn all about our campus, facilities, departments, and infrastructure. Also, you can chat with our faculties and students and ask them anything you’d like.. [Button – Register] See you soon! Best wishes, [Your Name] [Designation] [College Name] [Phone Number] [Email ID]
According to educationdata.org, 86.4% of first-time, first-year undergraduate students receive financial aid in some form. If your college offers financial programs and processes, make sure you clearly convey: 1. The process to apply for financial aid 2. The part of fees that will be covered/not covered through the grant 3. The programs that are co...
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- Use a stand-alone email application. Brower-based email programs are adequate for skimming and ignoring messages. For college, a desktop email client, such as Apple’s Mail or Microsoft’s Outlook, is a better choice.
- Send emails from a “real” address. I jokingly tell students not to contact me via their fake email accounts. But I’m serious. A university’s spam screener or an email application’s filter will dump Hotmail and Yahoo messages into the junk folder.
- Know your boss. I don’t argue with students’ basic premise – email is an old people thing. I, however, point out that old people run universities and businesses.
- Forward Blackboard announcements. Students should always forward notifications from Blackboard or other online instructional platforms to their university email account.
Nov 3, 2021 · Writing clear and professional emails is not just an important part of the college application process, it can set you up for continued success throughout college and into your career. From internships to job applications and business meetings in the years to come, learning to present yourself well in emails is a professional cornerstone.
- Extracurricular Activities Inquiry. Subject: Inquiry Regarding Extracurricular Activities at [College Name]
- First Generation College Student Needing Assistance. Subject: Inquiry Regarding Support for First-Generation College Students.
- Following up About Letters of Recommendation. Subject: Inquiry Regarding Letters of Recommendation for My Application.
- Which Major Should I Choose? Subject: Inquiry Regarding Choosing a Major at [College Name] I hope this email finds you well.
Jun 16, 2023 · Knowing how to write a professional email to a professor is a valuable skill that will affect the course of your college career and beyond. This is why it’s important to follow the 20 professional email etiquette tips and practice good communication habits.
Jul 18, 2019 · Check out these ways to write the perfect academic email. When to Email. Before all else, you need to know when you should or shouldn’t email your professor. Always makes sure to check the syllabus for what you can email about.
