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May 10, 2024 · What to write in an email when sending a resume. Here’s a step-by-step guide on what to write in an email when sending a resume. Step 1: Address the hiring manager or recruiter. Your email should start with a friendly salutation like “Dear” and the email recipient. If you have the contact’s name, use it so it’s clear and personal.
- Overview
- Reasons for writing an email to a hiring manager directly
- How to write an email to a hiring manager
- Email templates for contacting a hiring manager
- Example email for contacting hiring manager
Video: Make Your Job Application Email Stand Out and Land the Job!Follow the tips in this video and make your email application stand out to potential employers!
In recent years, tools such as networking sites and trends in remote work have given candidates the ability to broaden their job searches and apply to multiple roles simultaneously. These advancements have also increased the number of candidates considered for a single role, which makes the overall process more competitive. If you're currently searching for a new role, reaching out to a hiring manager directly may help you stand out. In this article, we outline the reasons for emailing a hiring manager directly and how to do so, and we provide email templates and examples to guide you.Survey: Help Indeed make hiring more inclusive Related: The Hiring Manager's Email Address: Why You Need It and How To Find It
Contacting a hiring manager directly can be beneficial and help you streamline your job search process. But first, make sure you have followed the employer's application process and have checked to make sure there are no stipulations against direct contact. Contacting a hiring manager should never serve as a substitution for submitting your application through the company's normal hiring process. Here are a few reasons why you should consider writing an email to contact a hiring manager directly:
•Showing proactivity: Once you've applied for a role, contacting a hiring manager directly can help demonstrate your proactivity as a candidate and enthusiasm for the role. This may help hiring managers form a positive view of you as a candidate and make a lasting impression. Hiring managers may be impressed by your initiative in making an effort to introduce yourself personally, as proactivity is a powerful quality to have in an employee.
•Making personal connections: When emailing a hiring manager, you can forge personal and professional relationships that may outlast the application cycle. Even if you aren't selected for an interview, networking with other professionals in your field is always a good idea. These valuable connections can be helpful in the future if a new role becomes available later on or if the hiring manager knows of open positions outside of their organization.
•Bypassing resume screening: Resume screening software has become increasingly popular in recent years. Organizations use these applications to save time while sifting through submitted resumes and identifying those candidates with specific skills. While this type of system can be helpful, it's also sometimes inefficient—because the software singles out candidates with specific keywords in their resumes, it can reject qualified candidates who don't include those keywords. So, while your application materials may still go up against these applications, sending a personalized email to the hiring manager can help bypass a potentially disadvantageous screening process.
•Finding hidden jobs: In some cases, organizations have job openings that aren't currently posted, whether due to a recent vacancy or a hiring manager following alternate search processes, such as referrals or recruiting procedures. If you email a hiring manager directly after applying for a certain role, it's possible that you can uncover an additional hidden role if your qualifications match. While this isn't the norm, in such situations, they may consider you for a role with a smaller applicant pool, which can increase your chances of securing an interview with the organization.
Related: How To Write a Follow-Up Email After Submitting Your Application
Depending on the role you're applying for, the organization, your background and other situational factors, there are various approaches you may take when directly communicating with a hiring manager. With this, though, there are a few essential steps you can take in writing an effective email to help make a great impression during the job applicat...
Template 1
Dear [hiring manager's name],I hope this message finds you well. My name is [your name] and I recently applied for the [position name] role with [organization name]. I'm excited about the opportunity to be considered for this role as I believe my [skill 1] and [skill 2] would make me a great fit. Please reach out to me if you need any additional information.I look forward to finding out more about the opportunity. In the meantime, I'd love to keep in touch—would you be able to add me to your network on [social media website]?Best wishes, [Your name]Related: FAQ: What Does It Mean if a Hiring Manager Says "We Will Be in Touch"?
Template 2
Hello [hiring manager's name],My name is [your name], and I recently submitted my application for the [position name] role with [organization name]. I've attached my application materials, including my resume and cover letter, to this message for ease of reference—please feel free to reach out to me if you need any additional information.I believe my skills are a great match for the position as the role combines my interests and experience in [field 1] and [field 2]. I'd love to schedule a phone call to speak with you about the opportunity if possible. Would you have time to chat this week?I look forward to hearing from you.Sincerely, [Your name]Related: How To Cold Call a Hiring Manager for a Job Opportunity
Example 2
Dear Joan,I hope this message finds you well. My name is Canella Lee and I recently applied for the Human Resources Manager role with Langston Technologies. I'm excited about the opportunity to be considered for this role as I believe my communication skills and educational training in the field of HRM would make me a great fit. Please reach out to me if you need any additional information.I look forward to finding out more about the opportunity. In the meantime, I'd love to keep in touch—would you be able to add me to your network on Indeed?Best wishes, CanellaRelated: Showing Hiring Managers That You're Ready To Work
Example 1
Hello Toni,My name is Eric Lowell, and I recently submitted my application for the Humanities Educator role with Newsom Charter Academy. I've attached my application materials, including my resume and cover letter, to this message for ease of reference—please feel free to reach out to me if you need any additional information.I believe my skills are a great match for the position as the role combines my interests and previous work experience in education and humanities research. I'd love to schedule a phone call to speak with you about the opportunity if possible. Would you have time to chat this week?I look forward to hearing from you.Sincerely, Eric Share: Twitter LinkedIn Facebook Email
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Jun 30, 2023 · The easiest way to email your resume is by attaching the file directly to the email. First, save your resume file as a Word Document (.doc, .docx) or PDF (.pdf) file format. To do this, find “Save As” in your toolbar. From the file formats available, select Word Document or PDF.These are the top two desired formats by potential employers.
Jan 11, 2024 · Add a clear subject line. Make the point of your email clear with a logical subject line – you could include the job title of the vacancy you're applying for, for example, or refer to the fact that the email is a job application or resume. Choose a professional greeting. Think “Dear [name],” or even just “ [name],” rather than “Hiya ...
Apr 28, 2023 · Address your email. Begin your email by addressing the hiring manager appropriately. If you know the hiring manager's name, you may address your correspondence using "Dear" followed by their first name or professional title with their surname, such as Mr. Rose. If you're unsure of the name, you may use a greeting like "To whom it may concern ...
Jan 12, 2024 · Names like fghjvh.pdf or resume2.pdf can make it hard for the hiring manager to find these documents later. Name your attachments in a way that makes them easy to find — Name_Surname_Resume.pdf and Name_Surname_Cover_Letter.pdf. The best format for sending your resume and cover letter is .pdf or .doc.
May 13, 2024 · I have attached my resume and a cover letter for the Account Executive position at Tethos, as advertised on your company's website. 4. Say What Value You’d Bring to the Company. Grab the attention of the hiring manager by highlighting the unique qualities that make you the perfect candidate.
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See Which Resumes Employers Loved in 2019 and Build the Perfect Resume in 2020. Don't Work without Pay. Use Our Automatic Resume Builder & Get a Higher Paying Job.
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Stop Struggling with Word! Use America's Top Resume Builder & Interview Tips. Free Resume Templates for Any Job. Get Hired 2x Faster w/ America's Top Resume Templates.
