- Cocktail Parties. Guests Standing Both Standing and Seated
- Banquet Style. Round Tables Served Rectangle Tables Served - Round Tables Buffet Rectangle Tables Buffet
- Theater or Auditorium Style. Spacious Rows of Chairs Maximum Rows of Chairs
- Classroom Style. 18 Inch Wide Desks 24 Inch Wide Desks - 30 Inch Wide Desks
- Connect The Event Capacity to The Event Activities
- Take Advantage of Venue-Sourcing Tools
- Walk Through The Event Venue and Bring A Measuring Wheel
Online event space calculators are helpful starting points. You input the number of guests you expect and get back the square footage your event needs. Or, you put in the size of your space to determine the maximum number of guests you can invite. But truly, determining your event capacity depends on knowing how the space will be used. Will people be mingling in one area for a meet-and-greet and then moving to several meeting rooms for working sessions? Is it a standing event, like an art gallery opening or a cocktail hour? Or will people be seated for the entire event—such as in auditorium-style rows for a presentation, or at banquet rounds for a meal? Each use demands a different amount of space per person. In all cases, you’ll want to pay attention not just to the overall dimensions of the venue, but to the usable space. Don’t include the area behind the bar, for example, and exclude any other space that’s unusable for your particular event. For example, an oddly shaped room with...
Next, it’s time for sourcing tools such as Cvent’s Supplier Network venue explorer. Look up event spaces of the approximate size you’re seeking, and include slightly larger venues as well. If you need square footage for a dance floor, stage, bar, head table, refreshment credenza, or other items that take up floor space, include those measurements in your early guesstimate. Why source venues ‘larger’ than you need?The space will have a maximum capacity that complies with fire codes. That capacity actually can’t be calculated with a single formula. Fire codes vary by municipality and depend on variables, such as the type of establishment (e.g., a bar or a conference room), exit routes, and obstructions (e.g., columns, large furniture and half-walls). There will be a sign in every venue sharing the maximum capacity and, of course, you won’t exceed this figure. But remember that the fire marshall’s focus is safety, not attendee experience. When choosing an event space, it’s your job to...
Don’t solely depend on numbers on venue listings or room dimension measurements from the venue manager. When you walk through a space, you’ll notice things from experience that won’t necessarily come across in a virtual representation. That’s why you, or a trusted team member, should always visit venues in person. As an event planner, you are probably familiar with spaces in your immediate area, but when planning an event in another city—a trip to the venue is advised. At the site, confirm the venue’s stated square footage and look at the room schematics. If the room is irregularly shaped or contains obstructed views, your layout job could potentially be more challenging. If a diagram of the space isn’t available from the venue, or doesn’t have the information you need, make one yourself. Bring a measuring wheel and measure the room’s length and width. If the space is a rectangle, simply multiply the length and width to yield the area—aka the square footage. If the room is irregular...
- Social Tables
Seating capacity can be used in the description of anything ranging from an automobile that seats two to a stadium that seats hundreds of thousands of people. How do you calculate 25 occupancy? Example – 2000 square foot restaurant divided by 60 = 33 persons at 25 % occupancy .
Jan 31, 2021 · 2021: Table Sizes & Seating Calculator: Does a 60″ inch Round Table Seat 8 or 10? by Candace If you are like me, it is almost impossible to figure out how many people can actually sit at a table comfortably without bringing in the guests and trying it out.
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Jan 25, 2016 · General Rule-Of-Thumb. Boat Length (ft) x Maximum Width (ft) / by 15 (or 18) = Passenger Capacity. Many boat captains will tell you that, as a general rule-of-thumb, multiplying your vessel's length by its maximum width and dividing that number by 15 (or sometimes 18) will give you the total number of passengers that your boat can safely carry.