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- An interview request email is an email letter that human resources (HR) professionals and hiring managers send to invite potential candidates for an interview. Typically, these emails are a follow-up to a candidate's application for a desirable position.
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Jun 29, 2021 · An interview request email is a formal communication sent by an employer representative through email to invite a job seeker to an interview. Typically, this invitation is sent by the hiring manager, recruiter, or another HR professional during the initial stage of the recruitment process, following the company’s review of job applications ...
Aug 12, 2022 · Below is a sample email to consider if an employer contacts you requesting an interview: Dear Ms. Roberts, Thank you for your consideration and the invitation to interview for the Social Media Manager role at XYZ Company. I am available this Wednesday at 1:30 pm and can meet you at your office.
Jun 11, 2023 · What Is An Interview Request Email? An interview request email is an email letter that human resources (HR) professionals and hiring managers send to invite potential candidates for an interview. Typically, these emails are a follow-up to a candidate's application for a desirable position.
- Overview
- Responding to an interview request
- Examples of interview request replies
- Tips: responding to interview requests
- Resources for interview preparation
Recruiters and hiring managers often turn to email to request an interview with a job candidate. How you respond to this email can set you apart from other candidates they contact. A prompt and gracious reply can highlight your professionalism and create a strong first impression.In this article, we'll provide step-by-step instructions on how to co...
1. Don’t change the subject line
If you receive an interview request via email then simply hit “Reply” to maintain the same subject line. Keeping the same subject line will make it easier for the hiring manager to track your response.Related: 13 Tips on Writing an Email Subject Line
2. Thank the hiring manager
In your response, immediately express your appreciation to the hiring manager for the opportunity to interview. This shows them that you’re polite, professional and enthusiastic. For example:Thank you for contacting me about the [position] opening at [company]. I am eager to discuss how I may be a good fit for the organization. Please let me know if I can provide any further information prior to the meeting. I look forward to discussing this opportunity.Related: How To Write a Thank-you Email
3. Provide your availability
If you’re interested in the position, provide your availability (days and times) along with your phone number. Let the hiring manager know if you have any scheduling conflicts you can’t reschedule, e.g., caregiver responsibilities.
How to respond/confirm your interest
Below is a basic sample email to consider if an employer contacts you requesting an interview:Dear Ms. Wade,Thank you for your consideration and the invitation to interview for the Social Media Manager role at XYZ Company. I am available this Wednesday at 1:30 p.m., and I look forward to meeting with you to discuss this position in more detail.Please let me know if I can provide any additional information prior to our meeting on Wednesday afternoon at your offices.Sincerely, Jaime Jones (555) 555-1234Related: How To Answer a Recruiter Email
How to respond to a request to call
You might receive an email requesting you to call the potential employer’s office to schedule an interview. Even though you're asked to call, you could also consider sending a brief confirmation email. Here’s an example:Dear Ms. Wade,Thank you for your email. Per your request, I will call you tomorrow (Tuesday) at 3 pm to schedule an interview.I look forward to speaking with you.Sincerely, Jaime Jones (555) 555-1234Related: How To Write a Follow-Up Email
How to respond when you have a schedule conflict
Here’s a sample email to send when you have a conflict with the proposed interview date:Dear Mr. Smith,Thank you for your email. I’m looking forward to meeting with you to discuss the open position.I have a schedule conflict with the proposed interview date of Monday at 10 a.m. But I am available on Monday after 1 pm, and I am available Tuesday through Friday at 10 a.m. Please let me know if any of these dates and times will work for you.Thank you again! Jaime Jones (555) 555-1234Related: Last-Minute Interview Tips
Here are some final tips on how to reply to an email interview request in a professional manner:
•Remember to offer multiple scheduling options if you have a conflict with the date and time proposed.
•Reply as soon as you receive the interview request, or at least within 24 hours.
•Proofread your email before you send and make sure you spelled the hiring manager’s name correctly.
Make sure you have all the information necessary for the interview, including the time, place, address, phone number in case of any unexpected delays, and the name of the person or persons you’ll be meeting with.
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This email is exactly what you might expect: a formal piece of communication inviting you to attend an interview. The style and tone of the message will depend greatly on the business at hand. Regardless of the wording, this email usually includes the time, date, and location of the suggested interview.
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Oct 31, 2023 · The best way to reply to an interview request is to thank the employer, confirm your interest in having an interview, and then share your specific availability. Then, end the email by telling them that you look forward to speaking.
Jan 14, 2023 · 1. Gather all relevant information. Gather all the pertinent details you want to include in your email before you start writing your email requesting an interview. HR specialists frequently include the following points in such emails: 2. Greet the candidate and open with an invitation.
