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Jan 29, 2024 · Need to write a reference letter but not sure where to start? Explore our step-by-step guide with templates and examples for inspiration.
- Ammar Ahmed
- Overview
- How to write a reference letter
- Types of reference letters
- Professional reference letter format
- Reference letter template
- Reference letter example
As you advance in your career, you might have colleagues or team members ask you for a reference letter. It's important to understand what's expected of you when accepting the task of writing a reference letter. Know how to respond to the request to help you confidently support your coworkers. In this article, we discuss how to write a reference le...
Make the context clear
Make sure you provide the reader with the appropriate context for your letter, which usually means explaining who you are and your relationship to the applicant. It's important for the reader to understand why you are in a position to personally write this reference letter, so be sure to explain your professional connection.
Mention the applicant's qualifications
The bulk of your letter should be devoted to covering the applicant's relevant qualifications and skills that you are able to personally verify. This would include soft and hard skills that would enable the applicant to excel in the new role, as well as any on-the-job traits you may have noticed that would be an advantage.
Include your contact information
Remember to include your contact information so the hiring manager can ask you additional questions if needed. Include the various ways that you are willing to be contacted, such as email and phone number, and make sure this information is easy to find within the letter.Read more: How To Write a Reference Letter: Steps, Tips and Examples
Academic reference letters
An academic reference letter is most commonly written by an applicant's former teachers or professors, but could also be written by an applicant's classmate. Academic reference letters are common for situations in which the applicant has limited work experience or professional connections to use.
Employment reference letters
An employment reference letter is usually written by an applicant's former employer or high-level supervisor. These letters attest to the candidate's past work performance and accomplishments from a managerial angle.
Personal reference letters
Personal reference letters are usually written by an applicant's close personal friend who can provide information about the candidate's qualities and character rather than their job performance and abilities.
Salutation
In the salutation, address the recipient of the letter by name if you have their name or by title if you know it. Include the date.
Introduction paragraph
The first paragraph under the salutation should provide the reader with context. Provide your name, the applicant's name and how you're connected. Describe the specifics of your relationship and how long you've known each other.
Accomplishments paragraph
Describe your experience working with or supervising the applicant. Consider including a specific anecdote that highlights one of the applicant's particularly stellar achievements and that relates directly to the position or opportunity for which they're applying.
Use this template to help you outline and format your own reference letter for an employee or colleague:[Date]
Dear [name or title of recipient],I'm writing on behalf of [applicant's name]. I was their [connection/relationship] at [company or organization] for [number of years of relationship]. Based on our professional relationship, I feel confident I can provide you with insight into their suitability for [position or opportunity].[Applicant's name] is a [descriptor of work] for [company name]. In the [length of time you've known the applicant], I've seen [short list of accomplishments]. In particular, [describe specific accomplishment that highlights necessary skill or knowledge for the position or opportunity].In addition to [accomplishment from the previous paragraph], [applicant's name] continually demonstrates [list of skills, qualities or attributes related to the position for which they're applying]. They are a [description of work ethic or character trait].I am delighted to recommend [applicant's name] for the [name of position or opportunity]. I would be happy to provide more information about [applicant's name]'s work at [company] if needed.Sincerely,
[Your name]
[Your title]
[Your phone number]
[Your email address]Related: Q&A: Should You Include References on a Resume?
Review this example to see how you can use the provided template to structure your own unique reference letter:February 8, 2021
Dear Ms. Larkin,I'm writing on behalf of Alex Marsden. I was their supervisor at Bridge Publishing for three years. Based on our professional relationship, I feel confident I can provide you with insight into their substantial suitability for the lead editor position.Alex Marsden is a junior editor for Bridge Publishing. In the three years I've had the pleasure of supervising Alex, I've seen extraordinary growth in their skills, knowledge and accomplishments. In particular, Alex has continually taken professional development opportunities, deftly absorbed the information and ideas provided at those training sessions and used them to improve their editing and writing skills.In addition to a clear devotion to their craft and skill set, Alex continually demonstrates admirable leadership qualities like delegation, compassion and organization. Alex is a bastion of professionalism, and I'm pleased they'll have the opportunity to use the skills they've honed here at Bridge with your organization.I am delighted to recommend Alex Marsden for the lead editor position at your company. I would be happy to provide more information about Alex's work at Bridge Publishing if needed.Sincerely,
Tammy Jones
Head of Publishing
555-555-5555
tammy.jones@bridgepub.email
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Nov 15, 2023 · How to Write a Reference Letter [6 Free Samples] A short and detailed reference letter can help a friend or colleague apply for a job successfully. Learn how to write a strong letter of reference with our examples, templates and writing tips. By Gabriela Barcenas | Career Expert.
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Mar 14, 2022 · How to Write a Letter of Recommendation With Samples & Templates. Have you been asked to write a letter of recommendation or reference letter? Our experts have compiled a comprehensive library of samples and templates, as well as an A-to-Z guide to writing one yourself.
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Feb 26, 2024 · 1. Choose the Best Reference Letter Format. Picture this: Someone hands you a big bag of those alphabet refrigerator magnets, then walks. That's how a poorly-formatted letter of professional reference feels. The best letter of reference format does one thing: It puts the right elements in order to lock in the interview.
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Apr 25, 2024 · Table of Contents. What is a cover letter and do you still need one in 2024? What is the purpose of a cover letter? Cover Letter Structure Checklist. How to write a cover letter in 9 steps. How to Format Your Cover Letter. Cover Letter Examples. Cover Letter Do’s and Don’ts. More Cover Letter Tips.
How to Write a Letter of Recommendation (With Sample and Template) A letter of recommendation describes the qualifications someone has in relation to the workplace or in education. They discuss how the attributes of the applicant make them a good fit for the position.
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