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A business report may contain: a covering letter or memorandum a title page an executive summary a table of contents an introduction conclusions recommendations findings and discussion a list of references appendices. 2.1 Covering letter/memorandum Often a letter is attached to a report to officially introduce the report to the
- 640KB
- 41
- Title Page
- Letter of Transmittal
- Table of Contents
- Executive Summary
The title page provides the audience with the: 1. Name of the report 1.1. This should appear 2 inches from the top margin in uppercase letters. 2. Name, title, and organization of the individual receiving the report 2.1. Type “Prepared for” on one line, followed by two separate lines that provide the receiving organization’s name and then the city ...
A letter of transmittal announces the report topic to the recipient(s). If applicable, the first paragraph should identify who authorized the report and why the report is significant. Provide the purpose of the report in the first paragraph as well. The next paragraph should briefly identify, categorize, and describe the primary and secondary resea...
The table of contents page features the headings and secondary headings of the report and their page numbers, enabling audience members to quickly locate specific parts of the report. Leaders (i.e. spaced or unspaced dots) are used to guide the reader’s eye from the headings to their page numbers. The words “TABLE OF CONTENTS” should appear at the ...
An executive summary presents an overview of the report that can be used as a time-saving device by recipients who do not have time to read the entire report. The executive summary should include a: 1. Summary of purpose 2. Overview of key findings 3. Identification of conclusions 4. Overview of recommendations To begin, type “EXECUTIVE SUMMARY” in...
Here are five steps for writing a formal business report: Define the purpose and intended audience; Gather and analyze data; Create an outline; Draft the business report; Revise and format your report; Keep reading to get valuable details under every step and learn to segment your report.
Address the Editor: One defining feature is setting up who you are talking to; you should simply and clearly address the editor. What the Letter is in Response to: It is then helpful to address what you are writing your letter in response to. Often, letters will be in response to articles written by that publication.
- Ashley Fountain
- 2020
Sep 4, 2023 · Step 2: Create an Outline. Once you’ve gathered the resources, it’s time to plan the report. Before you start writing, create an outline that will help you stick to the right structure. A business report is complex writing in which you can get lost very easily if you don’t have a clear plan.
A transmittal letter is sent to the company or business leader who requested the report. This letter may be sent separately from the report. This letter can be printed (especially in situations where the report itself is a paper copy), or it can be sent as an email. This letter describes the need for the report and the date of report completion.
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Type the titles of major report parts in all uppercase letters as well, double spacing between them. Secondary headings should be indented and single-spaced, using a combination of upper and lowercase letters. Figure 11.2 demonstrates the organization of a typical table of contents and executive summary for a report.
