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Loading... An administrative assistant maintains the smooth operation of an organization by providing comprehensive administrative support. This role involves handling a range of tasks, such as managing schedules, organizing meetings, and coordinating travel arrangements.
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Sep 24, 1999 · The meaning of ADMINISTRATIVE ASSISTANT is a person whose job is to support an executive, group, department, or organization especially by handling administrative tasks (such as data entry, correspondence, filing, and scheduling appointments). How to use administrative assistant in a sentence.
www.indeed.com · career-advice · careersLearn About Skills and Duties of an Administrative Assistant
- Overview
- What does an administrative assistant do?
- Typical salary
- Administrative assistant requirements
- Administrative assistant work environment
- How to become an administrative assistant
- Administrative assistant job description example
- Related careers
Video: How To Succeed as an Administrative AssistantThis video breaks down the hard and soft skills needed in successful administrative or virtual assistance roles. With easy-to-apply tips, this video will help you become an indispensable team member.
An administrative assistant is an office support professional who provides clerical support to a company or organization. This individual often serves as the first point of contact for internal and external parties. Understanding the skills and duties needed to be an administrative assistant can help you decide if this is a career path for you.In this article, we discuss what an administrative assistant does, including skills and tips to help you develop a successful career in this role.
An administrative assistant provides clerical support, such as:
•Managing a complex calendar of professional meetings, personal appointments and travel for several individuals
•Answering and transferring phone calls, appropriately forwarding messages and following up on inquiries
•Handling incoming correspondence, including emails, memos, faxes and mail and sometimes requiring a high level of discretion
•Conducting industry-specific research, organizing important files and drafting supporting documentation for presentations, conferences and meetings
•Preparing and proofreading reports and other industry documents relevant to the company, organization or specific group, sometimes involving data analysis
The national average salary for administrative assistants is $15.34 per hour. Some salaries range from $7.25 to $30.35 per hour.Many administrative assistants are full-time employees, though some may work part time or as temporary employees. Salaries for administrative assistants vary depending on your education and experience as well as the employ...
Education
Entry-level administrative assistants should have at least a high school diploma or a General Education Development (GED) certificate in addition to skills certifications. Some positions prefer a minimum of an associate’s degree, and some companies may even require a bachelor’s degree. Many employers will hire applicants with a degree in any field, including business, communication or liberal arts. However, certain employers and industries may prefer university education in specific disciplines that better prepare administrative assistants for specialized requirements, including working with financial matters and government agencies.Those without degrees can also seek technical courses that provide the hard skills they need for administrative assistant positions, including business writing, documentation, filing and organization, data processing and bookkeeping. Some roles may accept commensurate experience to replace educational requirements.
Training
For training, many administrative assistants learn the specific methods and technology related to their role while on the job. This training may be part of the onboarding process with a new company and may last a few weeks to a month. Training often includes shadowing internal administrative professionals like office managers or receptionists. New hires may also perform duties under supervision until they are comfortable enough to complete tasks on their own.
Certifications
Certifications enable professionals to prove their qualifications to current and future employers. Administrative assistants can earn certifications to gain more theoretical knowledge of their responsibilities, test their professional skills and further advance their careers. These are two of the most common certifications for this profession:
These professionals work in a variety of office settings with the following characteristics:
•Sitting at a desk for extended periods
•Using computers, printers, fax machines and other common office equipment
•Communicating regularly with other internal administrative staff
•Facilitating communication between external parties
•Monitoring the shipping and arrival of vendor deliveries
1. Pursue education
Earn the level of education that is most common for administrative assistants in your industry or location. You can also pursue specific disciplines if your intended field prefers it.
2. Gain relevant work experience
You can earn relevant work experience through temporary or part-time administrative positions. You may even find volunteer positions that support professionals to have more supervised responsibilities and receive on-the-job training. Consider finding an administrative role as a student while you earn your diploma or degree.
3. Earn technical certifications
Depending on your education and work history, you may consider earning technical certifications in business writing, office management or software applications to prepare you for the daily responsibilities of an administrative assistant.
The human resources (HR) department is seeking an Administrative Assistant with one to three years of experience in administrative support. HR or payroll experience preferred. The Administrative Assistant answers phone calls, forwards messages and occasionally drafts weekly emails sent from the HR team.This role supports a team of five HR specialis...
You can consider the following related careers:
•Office clerk
•Receptionist
•Executive secretary
Searches related to define administration assistant
Jan 18, 2022 · Administrative Assistants are responsible for many clerical tasks to ensure the staff can communicate and work efficiently. Their job involves answering phone calls, greeting visitors, distributing mail, and preparing communications.
- Administrative Assistants assist with the day-to-day operations of an office by doing tasks such as filing paperwork, answering phone calls, prepar...
- Successful Administrative Assistants are effective communicators who speak clearly and are personable and welcoming when answering incoming calls....
- Administrative Assistants typically report to a Managing Director unless assigned directly to a CEO or other executive. Most Administrative Assista...
www.forbes.com · advisor · businessAdministrative Assistant Job Description [With Examples] - Forbes
May 31, 2022 · An administrative assistant (AA) provides general office support for individuals and/or teams within a business.
www.indeed.com · administrative-assistantAdministrative Assistant Job Description [Updated for 2024]
Aug 28, 2024 · supports an administrative professional to help them stay organized and completes tasks that allow executives to focus on more advanced responsibilities. Administrative assistant duties include organizing meetings for administrators, greeting office visitors and composing documents.
Administrative assistant definition: a person employed to aid an executive, as in a corporate department, by coordinating such office services and procedures as the supervision, maintenance, and control of the flow of work and programs, personnel, budgeting, records, etc., for the entire department.. See examples of ADMINISTRATIVE ASSISTANT ...
