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In this step-by-step tutorial, learn how you can use the new breakout rooms in Microsoft Teams. Use breakout rooms to break into small groups during meetings...
- 9 min
- 618.5K
- Kevin Stratvert
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A step-by-step tutorial on how to use the new Breakout Rooms in Microsoft Teams meetings. Use Teams Breakout Rooms to partition and organize your meetings m...
- 9 min
- 276K
- Mike Tholfsen
In this step-by-step tutorial, learn how to create break out rooms in Microsoft Teams. With breakout rooms, you can have people break out in smaller smaller ...
- 6 min
- 678.1K
- Kevin Stratvert
- Overview
- Create breakout rooms
- Change breakout room settings before meeting
- Assign people to breakout rooms manually
- Shuffle participants in breakout rooms
- Appoint breakout rooms managers
- Rename breakout rooms
- Set a time limit for breakout room sessions
- Start using the breakout rooms
- Join a breakout room
In all but the smallest meetings, it can be difficult to have open discussions and a meaningful exchange of ideas. With breakout rooms, people gather in small groups for lively conversation and brainstorming sessions.
Only meeting organizers on the desktop versions of Teams (Windows, Mac, and VDI) can create and manage breakout rooms. Organizers or presenters must first join the meeting to create or manage breakout rooms.
You can automatically assign people to breakout rooms when you create them. If you want to move people around later in the meeting, you'll have to do so manually.
To create breakout rooms, you must be a meeting organizer or presenter who's been appointed a breakout rooms manager and from the same organization as the meeting organizer.
Make your meetings more efficient by adjusting breakout room settings before they start. Meeting organizers can plan ahead by creating and naming breakout rooms, sorting attendees into rooms, setting timers, and more.
To change breakout room settings for meetings you organized, you must first join the meeting:
1.Go to your Teams calendar and open the meeting invite.
2.Go to Breakout rooms and select Settings.
Assign people manually before the meeting
1.Go to your Teams calendar and open the meeting invite. 2.Go to Breakout rooms and select Assign participants. 3.Choose Manually and select Next. 4.Choose the people you want in a room by selecting the checkboxes next to their names. 5.Select the down arrow next to Assign and choose a room for them. 6.Repeat the previous steps until everyone in the meeting is assigned to a room. When you're done, select Confirm.
Assign people manually during the meeting
1.In the meeting controls, select Breakout rooms . 2.Select Assign participants. From this window, sort people to see who's been assigned where by selecting the down arrow next to Name or Room. 3.Choose the people you want in a room by selecting the checkboxes next to their names. 4.Select the down arrow next to Assign and choose a room for them. 5.Repeat the previous steps until everyone in the meeting is assigned to a room. When you're done, select Confirm. If someone joins the meeting late, select Assign participants again to assign them to a room.
Assign people manually before a channel meeting
To assign channel members to breakout rooms before a channel meeting starts, you must first join the meeting: 1.Open Teams on your desktop and go to your team channel. 2.Select the Breakout rooms tab. 3.Select Assign participants and sort channel members into breakout rooms.
Shuffle participants before a meeting
1.From your Teams calendar, open the meeting with breakout rooms. 2.Select Assign participants > Shuffle. 3.From the Shuffle dropdown menu: 4.Select Everyone to shuffle all participants. 5.Select Only unassigned people to shuffle participants who haven't been assigned to a room. 1.Select Save to reassign participants to new breakout rooms.
Shuffle participants during a meeting
1.Select Rooms from the meeting toolbar. 2.In Breakout rooms, select Assign participants > Shuffle. 3.From the Shuffle dropdown menu: 4.Select Everyone to shuffle all participants. 5.Select Only unassigned people to shuffle participants who haven't been assigned to a room. 1.Select Save to reassign participants to new breakout rooms.
If you're the meeting organizer, you can delegate presenters to manage the meeting's breakout rooms.
Breakout rooms managers can:
•Add and delete rooms
•Assign and reassign participants to rooms
•Open and close rooms
•Join any rooms
If you want, rename each room to reflect its purpose (for example, what the people in that room will be working on).
1.In the meeting controls, select Breakout rooms .
2.Hover over the room, select More options, and then Rename room.
3.Enter the new name and select Rename room.
When you set a time limit, a timer is visible in each breakout room so that participants are aware of when the session will end. When time is up, the rooms close and participants return to the main meeting.
1.In the meeting controls, select Breakout rooms .
2.Select Rooms settings .
3.Select Set a time limit, and choose a session length.
By default, meeting participants are moved to their assigned rooms as soon as you open them, but you can turn off this setting (see Turn off automatic entry to breakout rooms).
1.In the meeting controls, select Breakout rooms .
2.Do one of the following:
•To open all the rooms at the same time, select Open.
•To open a single room, hover over the room, select More options, and choose Open room.
You can open and close breakout rooms more than once during a meeting.
If you're the meeting organizer or a breakout rooms manager, you can join any of the rooms.
1.In the meeting controls, select Breakout rooms .
Jul 8, 2020 · One of those entries that I’d like to talk about today is breakout rooms – you know the possibility to have a group of people in a meeting, then automagically move them to separate “rooms” and when you’re finished automagically get all the participants back to the original meeting.
Sep 18, 2024 · Pros and cons of Microsoft Teams breakout rooms. With breakout rooms, you can create a sub-meeting within your Teams meeting. These breakout rooms can give smaller groups designated spaces to collaborate and communicate during the Teams meeting.
People also ask
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Breakout rooms let a meeting organizer separate attendees into smaller discussion groups during a meeting. In this video, learn how to set up breakout rooms, start breakout sessions, and...
