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  1. Work Scheduling. Work Better. Together. When I Work is an employee scheduling app that does more than just save you time on scheduling. It also helps you improve communication, eliminate excuses, boost accountability among your staff, track time and attendance, and grow your business.

    • Signup

      Build the work schedule in minutes. Share and track it with...

    • Partner Programs

      When I Work Partner Programs Join us in our mission to make...

    • Training Center

      You made it! The When I Work Training Center is the hub for...

    • System Status

      Welcome to When I Work's home for real-time and historical...

  2. Employee Scheduling. With our easy-to-use but powerful employee scheduling software you can schedule all of your employees in the cloud with ease. Our best-in-class automation features can schedule around employee availability, within maximum hours, and much more. Employees can even swap shifts or sign up for open shifts if you let them.

  3. People also ask

    • Employee Schedule Template. Download Employee Schedule Template. Excel | Smartsheet. This free template shows a weekly shift schedule and calculates paid hours and labor costs based on your data.
    • Bi-Weekly Work Schedule Template. Download Bi-Weekly Work Schedule Template. Excel | Smartsheet. This bi-weekly work schedule template allows you to plan ahead and view two full weeks, including weekends.
    • Weekly Work Schedule Template. Download Weekly Work Schedule Template. Excel | Smartsheet. This simple weekly work schedule template has a column for employee names and assignments followed by columns for each day of the week, including weekends.
    • Employee Shift Schedule Template. Download Employee Shift Schedule Template. Excel | Smartsheet. This employee shift schedule template shows daily shifts for each employee, broken down hourly and with room to assign tasks or work areas.
    • Humanity. Used by massive healthcare providers like Kaiser Permanente, Humanity is an excellent mobile app for any business in the service industry. In addition to healthcare, call centers, hospitality businesses, and restaurants all use Humanity to optimize employee scheduling.
    • Sling. Another workforce management app that simplifies creating staff schedules creation, Sling (recently acquired by Toast) lets you use schedule templates and notifications to manage multiple employee schedules at once.
    • Calendly. Calendly makes it incredibly easy to schedule work events like interviews and meetings. The platform streamlines the process of finding when people are available to meet.
    • Homebase. Small businesses with a single location that need free work scheduling software should consider Homebase. It focuses on hourly shift trades such as food service, retail, hospitality, medical, and veterinary.
    • A Quick Introduction to Work Schedules
    • How Best to Create Work Schedules?
    • Wrapping Up

    Before we dive into the question of how to effectively schedule employee time, let’s look at the basics of work schedules: 1. What they are, 2. Why they are beneficial for a business, and 3. What types of work schedules you can implement.

    In order to effectively schedule employee time, you’ll need to: 1. Make the time to understand your team. 2. Make the time to analyze the workload. 3. Track employee clock-in and clock-out times. 4. Follow a set of rules to schedule employees fairly. 5. Establish an efficient team communication system. 6. Post the work schedule at least 7 days in a...

    Scheduling employee time effectively should not be a challenge — if you implement the right scheduling system that involves: 1. Understanding your team and the workload 2. Having employees track their work time 3. Making sure you schedule work fairly and in a timely manner 4. Communicating everything 5. Avoiding common scheduling errors 6. Honoring...

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  4. Save time and money with faster, simpler employee scheduling. Build your employees' schedules in minutes and manage time off, availability and shift trade requests. Avoid exceeding budgets and scheduling overtime, reduce absenteeism and late arrivals, get notified of overlapping shifts, and handle unexpected changes without stress.

  5. The 4/10 work schedule is an alternative model that is designed to give employees more days off each week while still putting in full-time hours. On a 4/10 schedule, employees work ten hours a day for four days a week, with three days off. Some people find the 4/10 schedule convenient and less stressful, but the long work days can result in ...

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