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A mail server (sometimes called an email server) is a software program that sends and receives email. Often, it is used as a blanket term for both mail transfer agents (MTA) and mail delivery agents (MDA), each of which perform a slightly different function.
- Overview
- Find your Exchange mailbox server settings
- What server settings do I need from my email provider?
- Still having trouble? We're listening.
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Most email apps like Outlook are able to automatically configure email server settings. If you need server settings or help finding your server settings, click on one of the links below:
•Server settings for Hotmail, Outlook.com or Microsoft 365 for business email accounts
•Find your Exchange ActiveSync mailbox server settings
•Gmail, Yahoo, and other common email server settings
If you’re connecting to an Exchange mailbox and not using Microsoft 365 email, or if you aren't sure if you're using Microsoft 365 email, do the following to look up your settings:
1.Sign in to your account using Outlook Web App. For help signing in, see Sign in to Outlook Web App.
2.In Outlook Web App, on the toolbar, select Settings > Mail > POP and IMAP.
3.The POP3, IMAP4, and SMTP server name and other settings you may need to enter are listed on the POP and IMAP settings page.
To help you get the info you need, we've put together a handy chart of the email server settings you should ask for. You will most likely have to set up your email as an IMAP or POP account as well. What are POP and IMAP? Check with your provider if you’re not sure which to use.
Follow these instructions to get your email settings:
1.Print out this page and keep it within reach.
2.Call your email provider and ask them about the settings in the chart below.
3.Write down the corresponding email server settings in the empty column.
4.Return to your email app and enter the information to complete your email setup.
•If you're using an email provider such as Gmail, Yahoo, etc. Contact them for help in setting up your email account.
See Troubleshoot email setup on mobile Outlook mobile apps or check the server status of Outlook.com.
Learn how to find and use the server settings you need from your email provider to set up your email account on Outlook or other apps. See a chart of common settings for Exchange, Gmail, Yahoo, and more.
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A mail server is a computer that helps move email messages from senders to recipients. Learn about the types, roles and process of mail servers, and how they work with SMTP, POP3 and IMAP protocols.
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A mail server -- also known as a mail transfer agent, or MTA; mail transport agent; mail router; or internet mailer-- is an application that receives incoming email from local users and remote senders and forwards outgoing messages for delivery.
